Program Facilitator

3 weeks ago

Vancouver, British Columbia, Canada Vancouver Division of Family Practice Full time
Job Description

Job Title: Program Facilitator - Special Projects Coordinator

Job Summary:

Vancouver Division of Family Practice is seeking a highly skilled Program Facilitator to join our Special Projects Team. The ideal candidate will have experience in facilitating committee projects and managing large-scale events to support primary care providers in the City of Vancouver.

Key Responsibilities:

  • Community/Stakeholder Collaboration and Engagement:
    • Supports stakeholder consultation processes by assisting in organizing and facilitating stakeholder engagement activities, including meetings, focus groups, and surveys to gather input and feedback from community members and healthcare providers.
    • Maintains relationships with practitioners by helping to build and maintain positive relationships with healthcare practitioners, especially those in the seniors' care network, ensuring effective communication and collaboration.
  • Event Management:
    • Coordinates large events by planning, organizing, and supporting the execution of large-scale events, such as community roundtables, workshops, and forums, ensuring alignment with program objectives.
    • Facilitates logistical planning by managing logistical details, including venue coordination, attendee communications, and event scheduling.
  • Survey and Program Support:
    • Distributes surveys and collects feedback, helping to organize and review data.
    • Assists the Program Director in tracking project progress, timelines, and budgets, and supports the preparation of reports on results for stakeholders.
  • Administrative and Logistical Support:
    • Maintains confidentiality by ensuring that all sensitive information is managed in accordance with data protection policies and organizational guidelines.
    • Supports the Director of Special Projects by working closely with senior leadership to align project activities with organizational priorities.
  • Team Collaboration:
    • Assists other teams by providing support to colleagues and other divisions as needed to help achieve organizational objectives.

Qualifications:

  • Bachelor's degree in health sciences, business administration, or a related field.
  • 2 years minimum related healthcare experience, particularly in primary care.
  • 3 years minimum facilitation and event planning experience.
  • Prior leadership experience would be an asset.
  • Exceptional written and verbal communication abilities.
  • Strong organizational and time-management skills, consistently meeting weekly and monthly deadlines.
  • Highly detail-oriented.
  • Flexibility to adjust to a dynamic work environment and willingness to work flexible hours, including evenings as required.
  • Strong interpersonal skills with the capacity to work alone or in a team as needed.
  • Demonstrates proactive, helpful, and can-do attitude.

What We Offer:

Vancouver Division of Family Practice is committed to fostering a division that celebrates and reflects the diversity of the communities we serve. We aim to promote equity, diversity, and inclusion in our recruitment process, where all applicants are considered regardless of race, colour, ancestry, place of origin, religion, family status, disability, sex, age, sexual orientation, gender identity, and other protected grounds.

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