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Program Coordinator

2 months ago


Vancouver, British Columbia, Canada UBC Full time
Job Summary

The Program Coordinator will play a key role in the success of the Office of Pediatric Surgical Evaluation and Innovation (OPSEI) at UBC. This position will be responsible for coordinating and overseeing all aspects of educational and research activities within the office.

Key Responsibilities
  • Manage and facilitate strategic projects and initiatives within Pediatric Surgery, maintaining objectives and timelines, communicating updates, developing and implementing solutions to obstacles, and preparing formal reports on project outcomes and achievements.
  • Fundraise and prepare granting applications with corporate and industry sponsors and charitable donors in support of the OPSEI mission. Stay abreast of funding opportunities and deadlines.
  • Write and edit fundraising materials and informational documents, including the creation of reports and updates on project status.
  • Plan events for Continuing Medical Education (CME) activities, global health, research, journal clubs, and academic rounds. Research, analyze, and prepare proposals for development of continuing medical education strategies.
  • Facilitate residents, fellows, and students in meeting their goals with respect to conducting research projects, applying for grant funding, and provide guidance to trainees in the publication and presentation of the results as necessary.
  • Develop, analyze, and literature review findings relevant to clinical research projects.
  • Collaborate with investigators and other related disciplines to assess requirements of research projects.
  • Coordinate and maintain research project plans and timelines.
  • Present project progress and summaries to investigators, performance goals with respect to funding applications, and data collection.
  • Manage study protocols, ensuring timelines, actions, and deliverables are congruent with studies approved by the ethics committee.
  • Facilitate operational linkages and networks within and among co-investigators, clinic directors, physicians, and other healthcare professionals within the hospital and academic healthcare community provincially, nationally, and internationally.
  • Facilitate and troubleshoot recruitment of subjects throughout the studies.
  • Prepare and facilitate submissions to the ethical research review process and respond to reviewers' recommendations as required.
  • Facilitate the OPSEI Undergraduate Research Program and provide guidance to research trainees in preparing abstracts and posters for submission at scientific meetings and articles for submission into academic journals.
  • Participate in strategic planning and facilitate implementation into daily practice.
  • Draft newsletters and write annual reports, etc.
  • Prepare a final budget report on completed projects.
  • Manage trainee evaluations (for lectures, presentations, etc.), ensuring that feedback processes are timely and facilitated through technology.
  • Investigate and identify new technologies for continuing medical education; make recommendations on new courses to faculty and teaching personnel; facilitate the development of educational goals/programs.
  • Attend and participate in committee meetings as required.
  • Develop agendas, items for discussion, maintain project records and updates, brief the Executive Director on all aspects of activities as needed, ensure policies and procedures are followed, and take action resulting from these meetings; recommend to the Executive Director systems and procedures which will improve the overall efficiency of the program.
  • Facilitate and coordinate divisional and departmental reviews for the clinical department of pediatric orthopaedics.
  • Liaise with instructors, consultants, internal, and external organizations.
  • Provide leadership and act as a resource for all administrative functions.
  • Other duties as required.