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Front Desk/Office Coordinator

1 month ago

Bedford, Quebec, Canada REDspace Full time
About the Role

We are seeking a highly organized and friendly Front Desk/Office Administrator to join our dynamic team at REDspace. As the first point of contact for our guests, contractors, vendors, and new employees, you will play a vital role in ensuring a warm and welcoming experience for everyone who visits our office.

As a Front Desk/Office Administrator, you will be responsible for managing visitor logs, greeting visitors with a professional demeanor, and monitoring access to the building and secure areas. You will also schedule and follow up on maintenance and repair requests, provide general office support, and assist in organizing and coordinating company events, meetings, and functions.

Key responsibilities include:

  • Managing visitor logs and issuing visitor badges
  • Monitoring and managing access to the building and secure areas
  • Scheduling and following up on maintenance and repair requests
  • Providing general office support, including keeping the kitchen and common areas tidy and well-maintained
  • Assisting in organizing and coordinating company events, meetings, and functions
  • Managing office supplies inventory and placing orders as needed
  • Handling incoming and outgoing mail and deliveries

Requirements

To be successful in this role, you will need:

  • 2-3+ years of experience working in a similar receptionist or front desk capacity
  • Strong written and verbal communication skills
  • Strong administrative and customer service skills
  • Strong problem-solving skills
  • Ability to work in an ever-changing, fast-paced environment
  • Ability to manage one's time effectively to work on multiple tasks
  • Experience with Google's suite of tools and other office applications such as Microsoft Office
  • Friendly, professional, organized, and approachable
  • Reliable, punctual, and dependable with a strong work ethic

What We Offer

We offer a competitive compensation package, commensurate with experience, as well as a range of benefits and perks, including:

  • Fully company-funded health, vision, dental, EFAP, and life insurance coverage with access to virtual doctor visits via Maple
  • Pension plan contribution matching
  • A flexible Health Spending Account and/or Lifestyle Spending Account
  • A competitive compensation package, commensurate with experience
  • Weekly sharing sessions for projects and technology
  • Free access to a wide variety of training material including access to Udemy Business
  • Team-oriented education strategy, which includes a professional development allowance
  • Consistent, frequent check-ins with leadership

About REDspace

At REDspace, we believe that diverse backgrounds, talents, skills, experiences, and perspectives strengthen our business and enrich the communities in which we work and live. We are dedicated to fostering an inclusive environment where knowledge sharing and collaboration thrive, empowering our employees to achieve their best.

We are committed to growing and nurturing a workplace that values and respects every individual. Our hiring practices are based solely on merit and skill, ensuring that all employment-related and hiring decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national or indigenous origin, disability, age, citizenship, marital status, or Veteran status.

Join us in our mission to create a dynamic and inclusive community where everyone can contribute and succeed.