Administrative Support Specialist
5 days ago
Rush Enterprises, Inc is a leading commercial vehicle dealership group in North America. The company represents a wide range of industry-leading truck and trailer brands, and we are looking for a skilled Office Administrator to join our team in Ontario.
The successful candidate will provide administrative support to the dealership, ensuring services are provided in an effective and efficient manner. This role reports directly to the General Manager.
Responsibilities
- Ensure compliance of all Occupational Health and Safety Act (OHSA) regulations, as well as the Company's Health and Safety Policy.
- Assist various departments with administrative requirements.
- Answer phone calls, transfer calls to appropriate individual or department.
- Receive mail, email correspondence and direct to appropriate individual or department.
- Reconcile daily cash/credit and forward to proper department.
- Monitor and maintain schedules; parts return, core return and cash sales. Take appropriate action to clear or adjust schedules.
- Participate with the review and reconciliation of parts cycle counts and report to Parts Manager.
- Investigate cycle count variances.
- Process invoices for payment.
- Process purchase orders and resolve workflows ensuring that they are correct and adjust as required.
- Issue purchase orders for office supplies, miscellaneous orders i.e. uniforms, cleaners etc.
- File copies of all packing slips and invoices.
- Provide administrative support to Joint Health and Safety Committee.
- Expected to have a positive attitude and promote a healthy work environment.
- Other related duties as assigned by management from time to time.
Basic Qualifications
- High school diploma or general education diploma (GED).
- Previous Dealership experience is an asset.
- SAP Experience is an asset.
- Competency in the following areas: customer experience, administrative skills, time management, proficiency with computers; Microsoft Word, Excel, Outlook.
- Detail oriented with excellent verbal and written communication skills.
- Criminal Record Check.
- Valid Driver's License.
- Driver's Abstract.
We Offer the following Benefits
- Competitive wages.
- Comprehensive Group Insurance Benefit Plan including employer paid Medical, Vision and Dental Plans.
- Retirement Savings Plan Contribution Plan.
- Disability Insurance.
- Employee Assistance Program.
- Career education training.
- Incentive Bonus.
- Excellent growth potential.
- Family oriented team environment.
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