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Administrative Support Specialist

4 weeks ago

Brampton, Ontario, Canada TRINITY MANAGEMENT SERVICES INC. Full time
Job Title: Administrative Support Specialist

We are seeking an organized and detail-oriented Administrative Support Specialist to join our team at Trinity Management Services Inc. The successful candidate will provide administrative support to our staff and management team, ensuring the smooth operation of our office.

Key Responsibilities:
  • Provide administrative support to staff and management team
  • Coordinate seminars, conferences, and other events
  • Assist with staff consultation and grievance procedures
  • Coordinate HR department activities to meet organizational goals
  • Direct and motivate staff
  • Open and distribute mail and other materials
  • Establish and implement policies and procedures
  • Train other workers
  • Record and prepare minutes of meetings, seminars, and conferences
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Compile data, statistics, and other information
  • Respond to employee questions and complaints
  • Order office supplies and maintain inventory
  • Liaise with management, union officials, and HR consultants
  • Oversee payroll administration
  • Greet people and direct them to contacts or service areas
  • Type and proofread correspondence, forms, and other documents
  • Perform data entry
  • Provide customer service
  • Maintain and manage digital database
Requirements:
  • Secondary (high) school graduation certificate
  • 7 months to less than 1 year of experience
  • Or equivalent experience
Work Environment:

Fast-paced environment, ability to work independently, and attention to detail are essential for this role.

Benefits:
  • Dental plan
  • Vision care benefits
  • Free parking available
Support for Persons with Disabilities:
  • Provides physical accessibility accommodations
  • Offers mentorship, coaching, and/or networking opportunities
  • Provides awareness training to employees
Support for Newcomers and Refugees:
  • Recruits newcomers and/or refugees
Support for Youth:
  • Offers mentorship, coaching, and/or networking opportunities
Support for Veterans:
  • Offers flexible onboarding options
Support for Indigenous People:
  • Offers mentorship, coaching, and/or networking opportunities
Support for Mature Workers:
  • Provides workspace accommodations
Support for Visible Minorities:
  • Offers mentorship programs