Corporate Legal Assistant

4 weeks ago

Toronto, Ontario, Canada Brookfield Asset Management Full time

Job Title: Corporate Legal Assistant

Job Summary:

Brookfield Asset Management is seeking a highly skilled Corporate Legal Assistant to join our dynamic team. As a Corporate Legal Assistant, you will play a critical role in supporting the Corporate legal team, including company counsel, the corporate secretary, and other law clerks.

Key Responsibilities:

  • Assist with corporate records management, including maintenance of minute books and the corporate entity database.
  • Prepare documents for formation and dissolution of entities.
  • Annual Return filings in Canada and U.S. and drafting minutes/resolutions ongoing corporate records maintenance.
  • Prepare organizational resolutions, bylaws, LLC operating agreements, and other constating documents.
  • Perform various corporate searches and perform various corporate on-line registrations.
  • Prepare and file Canadian securities regulatory filings for public companies on SEDAR, EDGAR, and TSX; assist with Insider Reporting obligations.
  • Draft and/or review legal documents and resolutions and assist with diligence to support acquisitions, dispositions, financings, and corporate and tax restructuring matters.
  • Liaise with internal legal counsel and outside counsel and Brookfield tax groups.
  • Prepare officer certificates and notarial certificates.
  • Document flows of funds, including capital contributions, dividends, returns of capital, and distributions; document transfers of interests; implement changes to director and officer slates; draft special approvals; maintain organization charts, etc.
  • Assist in preparing public/private company Board and Committee meeting materials, including the preparation of notices, agendas, and resolutions, distribute and prepare meeting materials/minutes.
  • Assist with corporate disclosure, compliance activities, and regulatory filings.
  • Assist treasury team with bank account opening and KYC requests and requirements.
  • Draft and/or review legal documents and resolutions to support acquisitions, dispositions, financings, and development matters, and corporate and tax restructuring matters.
  • Support compliance activities, including assisting with periodic reporting materials and filings.
  • Assist in implementing legal policies, processes, and standards, and documenting related compliance process maps.
  • Maintain entity lists and organizational structure charts and co-ordinate quarterly with various platforms and operating companies for updates; prepare quarterly entity list submissions.
  • Manage Diligent entities database and CSC portal.
  • Assist with preparation of annual disclosures for public company, including Management Information form, Annual Report, Annual Information form.
  • Insider reporting and diligence.
  • Respond to queries from other business groups.

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