Research Proposal Data Coordinator

1 week ago

Edmonton, Alberta, Canada NAIT Full time
About the Role:

NAIT is seeking a highly motivated and organized individual to fill the role of Research Proposal Data Assistant.

This position will be responsible for providing support to the Research Proposal Administrator in coordinating with researchers, colleagues, and other internal stakeholders to capture pertinent research proposal and project data for NAIT's database.

The successful candidate will have excellent analytical and problem-solving skills, with the ability to work under pressure and meet deadlines.

Key Responsibilities:

  • Adding and updating proposal information in the database including status updates, funder and partnering organization details, agreement details, and budget information
  • Documenting project amendments such as changes in start/end dates, invoicing details, budget increases/decreases, addition/removal of partnering companies, etc.
  • Adding new funding program records and new funder, partner, and collaborator records to the database by searching program or company details online and confirming entries with other internal departments to ensure data integrity across NAIT
  • Working with other departments to track both applied research projects and technical service projects in Microsoft Excel spreadsheets
  • Communicating with Financial Coordinators and Financial Administrators when a proposal is awarded to help facilitate project set-up
  • Managing a shared Microsoft Outlook inbox for all incoming proposal developments, submissions, and award decisions
  • Using Microsoft Sharepoint to electronically save and organize important documents and conversations pertaining to pre-awarded proposal and awarded projects (i.e. forms, financial budgets, risk assessments, approvals, emails, agreements, amendments, reporting templates, etc.)
  • Communicating with colleagues and other departments to seek clarity and/or missing documents and information while keeping records in the database of ongoing discussions and complications
  • Pulling raw data from the database to prepare metrics reports for internal and external stakeholders, frequently on an ad hoc basis
  • Update/Test new database queries
  • Updating the Standard Operating Procedures (SOPs) with current best practices
  • Participating in special projects as assigned
  • Actively supporting improvements and procedures within the department

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