Medical Office Coordinator

4 weeks ago

Brantford, Ontario, Canada AVA Dentistry Full time
Job Title: Medical Administrative Assistant

We are seeking a highly organized and detail-oriented Medical Administrative Assistant to join our team at AVA Dentistry. As a Medical Administrative Assistant, you will be responsible for providing administrative support to our dental team, ensuring the smooth operation of our office, and providing exceptional patient care.

Key Responsibilities:
  • Coordinate the flow of information and maintain accurate records
  • Manage incoming mail and other materials, and distribute them to the appropriate team members
  • Schedule and confirm appointments, and maintain a clean and organized schedule
  • Maintain filing systems and ensure that all documents are up-to-date and accurate
  • Order supplies and maintain inventory, and ensure that the office is well-stocked
  • Determine and establish office procedures and routines, and ensure that they are followed
  • Enter and format electronically based medical reports and correspondence, and prepare spreadsheets and documents for review
  • Initiate and maintain confidential medical files and records, and ensure that they are secure
  • Prepare draft agendas for meetings, and take, transcribe, and distribute minutes
  • Perform data entry, and ensure that all data is accurate and up-to-date
  • Provide customer service, and ensure that patients are satisfied with their experience
Requirements:
  • 1 year to less than 2 years of experience in a medical office setting
  • High school diploma or equivalent required; post-secondary education in a related field an asset
  • Excellent communication and organizational skills
  • Ability to work in a fast-paced environment and prioritize tasks effectively
  • Knowledge of medical terminology and office software an asset
What We Offer:
  • A competitive salary and benefits package
  • A dynamic and supportive work environment
  • Opportunities for professional growth and development
  • A fun and collaborative team culture

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