Administrative Support Professional
2 weeks ago
We are seeking a highly organized and detail-oriented Administrative Support Professional to join our team at Charter Freight Services. As an integral part of our office operations, you will play a crucial role in ensuring the smooth day-to-day functioning of our business.
Key Responsibilities:- Office Management: Determine and establish efficient office procedures and routines to maximize productivity and minimize errors.
- Scheduling and Coordination: Schedule and confirm appointments, meetings, and events with internal and external stakeholders.
- Communication: Answer telephone calls, relay messages, and respond to electronic inquiries in a professional and courteous manner.
- Data Management: Compile data, statistics, and other information to support business decision-making.
- Supply Chain Management: Order office supplies and maintain inventory levels to ensure optimal resource utilization.
- Customer Service: Greet clients and visitors, direct them to contacts or service areas, and provide general assistance as needed.
- Document Management: Set up and maintain manual and computerized information filing systems, type, and proofread correspondence, forms, and other documents.
- Software Proficiency: Microsoft Excel, Microsoft Word, database software, and accounting software.
- Operating System: Familiarity with MS Windows and macOS.
- CORRESPONDENCE: Drafting and editing written communications, including reports, contracts, financial statements, and invoices.
- RECORDS AND REPORTS: Maintaining accurate and up-to-date records, preparing reports, and analyzing data to inform business decisions.
- MULTITASKING: Ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines.
- COMMUNICATION SKILLS: Excellent verbal and written communication skills to interact effectively with colleagues, clients, and stakeholders.
- ORGANIZATION: Strong organizational skills to maintain a high level of productivity, efficiency, and accuracy.
- TEAMWORK: Collaborative attitude to work closely with colleagues and contribute to a positive team dynamic.
- CLIENT FOCUS: Commitment to providing exceptional customer service and exceeding client expectations.
- RELIABILITY: Demonstrated reliability and punctuality to ensure timely completion of tasks and responsibilities.
We offer a competitive salary of $45,000-$60,000 per year, depending on experience, plus benefits and opportunities for professional growth and development. If you are a motivated and results-driven individual looking to make a meaningful contribution to our organization, please submit your application.
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