Administrative Operations Coordinator

4 weeks ago


Mississauga, Ontario, Canada Active Security Full time

Job Summary:

Active Security is seeking an experienced Administrative Operations Coordinator to join our team. As an Administrative Operations Coordinator, you will be responsible for reviewing and implementing new administrative procedures, establishing work schedules, and coordinating activities with other work units or departments.

Key Responsibilities:

  • Review, evaluate, and implement new administrative procedures to ensure efficiency and effectiveness.
  • Establish work schedules for security guards and coordinate activities with other work units or departments.
  • Establish work priorities and ensure procedures are followed and deadlines are met.
  • Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation.
  • Coordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance, and security services.
  • Assist in the preparation of operating budget and maintain inventory and budgetary controls.
  • Assemble data and prepare periodic and special reports, manuals, and correspondence.
  • Oversee and coordinate office administrative procedures.
  • Delegate work to office support staff.

Requirements:

  • Education: High School Graduation Certificate.
  • Experience: 1 year to less than 2 years.
  • Ability to supervise 5 – 10 people.
  • Ability to work in a fast-paced environment, work under pressure, meet tight deadlines, and pay attention to detail.
  • Willing to travel and have a valid driver's license.

Personal Skills:

  • Organized.
  • Flexibility.
  • Reliability.
  • Excellent oral communication.
  • Effective interpersonal skills.
  • Excellent written communication.

Technical Skills:

  • Microsoft Outlook.
  • Microsoft Excel.
  • Microsoft Word.
  • Microsoft PowerPoint.


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