Experienced Legal Assistant Wanted for Fuze HR Solutions

10 hours ago


Canada Fuze HR Solutions Full time

Fuze HR Solutions is a leading Law Firm in downtown Toronto seeking an experienced Legal Assistant to join their team. The ideal candidate will have a minimum of 5 years experience in Employment Law and be able to work in the office 4 days a week.

Job Summary

We are seeking a skilled Legal Assistant to provide executive-level administrative support to our lawyers and enhance office effectiveness. Key responsibilities include preparing and transcribing correspondence, memoranda, reports, litigation documents, and other documentation.

Key Responsibilities
  • Provide administrative support to lawyers, including preparation of correspondence, memoranda, and reports.
  • Prepare and edit legal documents, including pleadings, motions, and discovery requests.
  • Proofread and format documents, ensuring accuracy and attention to detail.
  • Answer and direct phone calls, as well as respond to emails and messages.
  • Assist lawyers in the preparation and coordination of hearings and trials.
  • Record and monitor court appearance dates, pleadings, and filing requirements.
  • Coordinate service and filing of proceedings with agencies and courts.
  • Schedule and coordinate discoveries, expert witnesses, mediations, or other court-designated hearings.
  • Monitor and follow-up with evidence gathering.
  • Maintain an in-depth knowledge of legal terminology, court rules and procedures, as well as labour and employment terminology.
Requirements
  • Minimum 5 years of experience working in a law firm with a focus on civil litigation, employment law, and particularly employment and labour litigation.
  • Qualification of either Legal Assistant or Law Clerk diploma.
  • Familiarity with law, legal procedures, protocols, and court system.
  • Strong knowledge of legal terminology and Ontario's Rules of Civil Procedure.
  • High proficiency in English.
  • Attention to detail and superior word processing, spelling, proofreading, and editing skills.
  • Superior organizational skills.
  • Fast and accurate typing speed with excellent attention to detail and diligent proofreading skills.
  • Ability to manage multiple activities and work under pressure to meet tight deadlines.
  • Decisiveness and ability to carry out with minimal supervision and direction.
  • Professional attitude with maintaining strong client relationship.
  • Possess a team-player attitude and keen enthusiasm, and ability to deal with all levels of staff.
  • Proficiency using MS Office, Outlook, and GhostPractice.
  • Experience with Philips SpeechExec dictation is a plus.
  • Knowledge of electronic filing of documents through CaseLines and One-Key.
  • High level of discretion and confidentiality.
  • Hours of work are from 9 am to 5:30 pm; flexibility required to meet important deadlines.

The estimated salary for this position is $85,000 - $110,000 per year, depending on experience.

Fuze HR Solutions offers competitive benefits, including great health insurance, retirement plan, and generous paid time off. Our dynamic and collaborative work environment provides opportunities for growth and development.



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