Event Planning Specialist

5 days ago

Ottawa, Ontario, Canada Infinity Convention Center Full time

At Infinity Convention Center, we are seeking a skilled Event Planning Specialist to join our team. This role is responsible for coordinating and executing conferences, meetings, and special events. The ideal candidate will have a strong background in event planning, excellent communication skills, and the ability to work well under pressure.

Key Responsibilities
  • Assist in preparing financial reports and ensuring accurate budgeting for events
  • Promote conference and meeting services or special events to clients and stakeholders
  • Develop and implement marketing and communication plans to increase event attendance and engagement
  • Determine requirements for hospitality services, signage, multi-media equipment, printing, and other technical services, and arrange for and manage contracts for these services
  • Arrange for shipping, receiving, and storage of event materials and equipment
  • Co-ordinate and monitor conference and meeting activities, and attend to related details
  • Co-ordinate set-ups, staging, seating, parking, communication systems, and other details for special events
  • Plan and arrange for accommodation and transportation services for event attendees
  • Research and design special events programs, including social events and guest programs
  • Supervise office and volunteer staff as needed
Requirements
  • College, CEGEP, or other non-university certificate or diploma from a program of 1 year to 2 years
  • 1 year to less than 2 years of experience in event planning or a related field
  • Excellent communication and organizational skills
  • Ability to work well under pressure and meet deadlines
  • Strong attention to detail and ability to multitask
Benefits
  • Dental plan
  • Health care plan
  • Vision care benefits
  • Commission
  • Permanent work term
  • 40 hours per week

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