Administrative Coordinator

2 weeks ago

Calgary, Alberta, Canada Everything I Want Promos Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Everything I Want Promos. As an Administrative Assistant, you will play a vital role in ensuring the smooth operation of our office.

Key Responsibilities
  • Event Planning: Coordinate and arrange seminars, conferences, and other events, ensuring all logistics are in place.
  • Minute Taking: Record and prepare minutes of meetings, seminars, and conferences, maintaining accurate and detailed records.
  • Office Procedures: Develop and establish office procedures and routines, ensuring efficiency and productivity.
  • Scheduling: Schedule and confirm appointments, meetings, and events, ensuring timely and effective communication.
  • Communication: Answer telephone calls, relay messages, and respond to electronic enquiries, providing excellent customer service.
  • Data Management: Compile data, statistics, and other information, maintaining accurate and up-to-date records.
  • Supply Management: Order office supplies and maintain inventory, ensuring a well-stocked and organized office environment.
  • Travel Arrangements: Arrange travel, itineraries, and make reservations, ensuring seamless travel experiences.
  • Reception: Greet visitors, direct them to contacts or service areas, and provide a warm and welcoming experience.
  • Document Management: Set up and maintain manual and computerized information filing systems, ensuring easy access to important documents.
  • Correspondence: Type and proofread correspondence, forms, and other documents, maintaining high standards of accuracy and professionalism.
Requirements
  • Security Clearance: Possess basic security clearance.
  • Work Environment: Ability to work independently, with attention to detail, and in a fast-paced environment.
  • Physical Demands: Repetitive tasks, standing, and sitting for extended periods.
  • Personal Qualities: Organized, accurate, reliable, and able to work effectively in a team environment.
  • Experience: 1 year to less than 2 years of experience in an administrative role.
  • Language: Fluency in English.
  • Work Hours: 30 to 40 hours per week.

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