Administrative Coordinator
1 month ago
Job Summary
GFL Environmental is seeking a highly organized and detail-oriented Administrative Coordinator to join our team in the Port Moody office. As an Administrative Coordinator, you will play a critical role in supporting our operations team by providing exceptional administrative support, maintaining accurate records, and ensuring seamless communication with clients and stakeholders.
Key Responsibilities
- Manage and maintain accurate and up-to-date records, including working files, invoices, and correspondence.
- Sort, review, and distribute incoming and outgoing mail, facsimiles, and electronic transmissions.
- Prepare and review invoices for accuracy, ensuring correct equipment, rates, hours, and supplies are used.
- Investigate and resolve billing discrepancies and provide follow-up as required.
- Upload invoices into payment portals and prepare monthly billing summaries as needed.
- Participate in regular P&L reviews to understand financials and support operations managers with business strategies.
- Perform other administrative duties as assigned.
Requirements
- Experience in billing, invoicing, and/or payroll is an asset.
- A degree, diploma, or certification in business administration, payroll, or equivalent is an asset.
- Strong computer literacy and comfort working with multiple systems, including Microsoft Office applications.
- Experience working with tools such as ETS, OMS, and Workday is an asset.
- Reliable means of transportation to get to the office.
Knowledge, Skills, and Abilities
- Detailed-oriented and ability to maintain a high level of accuracy.
- Comfortable working in a multifaceted and dynamic working condition.
- Comfortable with multitasking and balancing various priorities.
- Proficient in managing a high number of invoices daily.
- Excellent communication skills and ability to work in a team environment.
- Self-starter with the ability to manage multiple tasks and meet deadlines.
- Proven interpersonal, organizational, analytical, and problem-solving skills.
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