Strategic Executive Support Specialist

6 days ago


North Peel Regional Municipality Kleinburg, Canada Mackenzie Health Full time
About Mackenzie Health Foundation

Mackenzie Health Foundation is an organization dedicated to enhancing healthcare in York Region. With a strong focus on improving care and creating healthier communities, we strive to make a positive impact on the lives of those we serve.

We are currently seeking a highly skilled Strategic Executive Support Specialist to join our team. This pivotal role will provide top-tier support to our CEO and Leadership team, requiring a candidate who excels in a dynamic environment.

Job Summary

The Strategic Executive Support Specialist will be responsible for streamlining executive processes, organizing and prioritizing tasks, and fostering meaningful relationships both within the Foundation and the broader community. The ideal candidate will exhibit outstanding organizational abilities, uphold the highest level of professional discretion, and seamlessly adjust to shifting priorities.

Key Responsibilities
  • Represent the Office of the CEO in a professional, customer-focused manner
  • Act as the primary point of contact for the President & CEO, managing communications and coordinating with internal and external stakeholders
  • Efficiently manage the CEO's calendar, prioritize appointments, and handle scheduling conflicts with diplomacy
  • Arrange travel and logistics and prepare monthly expense reports
  • Draft and manage correspondence, ensuring timely and accurate communication
  • Compile data and prepare reports, presentations, and documents for various meetings, committees and projects
  • Maintain an organized file management system
  • Support HR management tasks and coordinate staff meetings and special projects as needed
  • Provide general office administrative support, including managing office supplies, processing invoices, and assisting with governance documentation
Requirements
  • A university degree or college diploma in office/administrative management
  • At least 5-7 years of experience supporting senior-level executives, ideally within the healthcare or not-for-profit sectors
What We Offer

This position offers a fulfilling work environment with growth opportunities and a culture of inclusivity and belonging. As a Strategic Executive Support Specialist at Mackenzie Health Foundation, you will have the opportunity to make a meaningful contribution to our mission and enhance your skills and expertise.

Salary Range

$85,000 - $110,000 per annum, depending on experience.

About the Role

This is a full-time and permanent position, with a flexible schedule, including some evenings and weekends. The role supports the Foundation's mission of enhancing health care in York Region and offers a unique chance to play a central role in our strategic initiatives.

Contact Information

We thank all applicants for their interest; however, only those under consideration for an interview will be contacted.



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