Administrative Support Specialist
3 weeks ago
About the Role
We are seeking a highly organized and detail-oriented individual to fill the position of Administrative Support Specialist. The successful candidate will provide administrative and office support activities for the Fort McKay First Nation Community Health & Wellness Department Family Support Team.
Key Responsibilities
Answering general phone inquiries in a professional and courteous manner
Directing phone inquiries to the appropriate staff member
Replying to general information requests with accurate information
Greeting visitors to the organization in a professional and friendly manner
Sorting incoming mail, faxes, and deliveries for distribution
Preparing and sending outgoing faxes, mail, and packages
Forwarding incoming general e-mails and calls to the appropriate staff member
Data entry and upkeep of the organization's databases, ensuring a high level of accuracy
Performing clerical duties, such as word processing, spreadsheet, database, or presentation software to prepare reports, memos, letters, and other documents
Preparing meeting agendas, attending meetings, and recording and transcribing minutes
Drafting correspondence and reports
Making travel arrangements, preparing expense reports, and ordering and maintaining office supplies, including copier and plotter infrastructure
Developing or maintaining a records management system (including classifying and coding electronic and hardcopy files)
Operating and maintaining personal office space, staff room, and office equipment such as fax machines, photocopiers, voice mail messaging systems, and computer scanning equipment
Ensuring the boardroom and kitchen areas remain clean and tidy
Ensuring the Family Support area remains organized and tidy
Providing administrative support to the Family Support team as needed
Providing support for special events initiatives
Other duties as assigned
Key Requirements
High School Diploma or Equivalent
One to three years of clerical or administrative support experience is an asset
Knowledge and experience using Microsoft Office programs including Outlook, Word, Excel, etc.
Proven experience handling phone systems, scheduling appointments or meetings, handling correspondence, and maintaining office supplies and organization
Valid Class 5 driver's license is required
Must provide a Clean Drivers Abstract
Must provide a clear Criminal Record check with Vulnerable Sector
Ability to speak Cree or Dene is a definite asset
Experience working in an Indigenous community including knowledge of First Nations culture, traditions and values is considered an asset
Why Apply?
At Fort McKay, we offer a comprehensive health benefits package with medical, dental, and vision coverage, a company-matched pension plan, a healthy work-life balance with an on-site fitness centre, and transportation to and from work.
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