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Administrative Support Specialist

1 month ago

Fort Mackay, Canada Fort McKay First Nation Full time
About the Role

We are seeking a highly organized and detail-oriented individual to fill the position of Receptionist at Fort McKay First Nation. The successful candidate will be responsible for providing administrative and office support activities for the Community Health and Wellness Department Family Support Team. This is a temporary full-time position for approximately 2 months, with the possibility of extension.

Key Responsibilities
  • Answering general phone inquiries in a professional and courteous manner
  • Directing phone inquiries to the appropriate staff member
  • Reply to general information requests with accurate information
  • Greet visitors to the organization in a professional and friendly manner
  • Sort incoming mail, faxes, and deliveries for distribution
  • Prepare and send outgoing faxes, mail, and packages
  • Forward incoming general e-mails and calls to the appropriate staff member
  • Data entry and upkeep of the organization's databases, ensuring a high level of accuracy
  • Perform clerical duties, such as word processing, spreadsheet, database, or presentation software to prepare reports, memos, letters, and other documents
  • Prepare meeting agendas, attend meetings, and record and transcribe minutes
  • Draft correspondence and reports
  • Make travel arrangements, prepare expense reports, and order and maintain office supplies, including copier and plotter infrastructure
  • Develop or maintain a records management system (including classifying and coding electronic and hardcopy files)
  • Operate and maintain personal office space, staff room, and office equipment such as fax machines, photocopiers, voice mail messaging systems, and computer scanning equipment
  • Ensure the boardroom and kitchen areas remain clean and tidy
  • Ensure the Family Support area remains organized and tidy
  • Provide administrative support to the Family Support team as needed
  • Provide support for special events initiatives
  • Other duties as assigned
Key Requirements
  • High School Diploma or Equivalent
  • One to three years of clerical or administrative support experience is an asset
  • Knowledge and experience using Microsoft Office programs including Outlook, Word, Excel, etc.
  • Proven experience handling phone systems, scheduling appointments or meetings, handling correspondence, and maintaining office supplies and organization
  • Valid Class 5 driver's license is required
  • Must provide a Clean Drivers Abstract
  • Must provide a clear Criminal Record check with Vulnerable Sector
  • Ability to speak Cree or Dene is a definite asset
  • Experience working in an Indigenous community including knowledge of First Nations culture, traditions and values is considered an asset
Why Apply?
At Fort McKay First Nation, we offer a comprehensive health benefits package with medical, dental, and vision coverage, a company-matched pension plan, a healthy work-life balance with an on-site fitness centre, and transportation to and from work.