Document Management Specialist, Infrastructure Services

2 weeks ago

Calgary, Alberta, Canada City of Calgary Full time
About The City of Calgary
The City of Calgary is a dynamic and inclusive organization that values public service. We strive to create a workplace that supports work-life balance, promotes physical and psychological safety, and offers competitive wages, pensions, and benefits.

We are committed to fostering a respectful, inclusive, and equitable workplace that reflects the diversity of our community. We welcome applicants who have demonstrated a commitment to upholding the values of equity, diversity, inclusion, anti-racism, and reconciliation.

Job Summary
The Team Lead, Document and Records will be responsible for managing the Infrastructure Services (IS) departmental Document and Records program within corporate standards. This includes designing, developing, implementing, and maintaining department records and documents systems, ensuring business units adhere to Freedom of Information and Protection of Privacy (FOIP) and records management policies and legislation, including retention and disposition of both physical and electronic records.

Main Responsibilities
- Develop and implement the departmental documents and records management program, ensuring consistency and efficiency across all groups in the IS department through regular reporting and communication with Leadership.
- Initiate, lead, and implement various documents and records-related initiatives, changes, and improvements to achieve departmental goals and improve customer service.
- Supervise the Document and Records team, providing guidance, direction, support, and coverage to team members.
- Provide training and guidance to Infrastructure Services employees on documents and records policies and procedures.
- Act as the departmental FOIP program administrator, monitoring and coordinating responses to all inquiries.

Requirements
- A completed 2-year diploma and at least 8 years of document and records management experience, OR a degree plus at least 4 years of document and records management experience.
- Equivalent combinations of experience and education may be considered.
- Training in Freedom of Information and Protection of Privacy (FOIP) for local government bodies is an asset.
- Knowledge of records management, information, and security classification; managing electronic records within Canada's standards, laws, and governmental systems are assets.

Compensation and Benefits
This permanent position comes with a competitive salary range of $83,059 - $125,413 per annum, based on location and level of experience. As an exempt employee, you will enjoy a comprehensive compensation package, including a pension plan, health benefits, and opportunities for professional growth and development.

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