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Administrative Coordinator

2 months ago

Toronto, Ontario, Canada Sunrise Exhaust Ltd Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Sunrise Exhaust Ltd. As an Administrative Assistant, you will play a vital role in ensuring the smooth operation of our office.

Key Responsibilities
  • Event Planning: Arrange and coordinate seminars, conferences, and other events to support our business objectives.
  • Supervision: Supervise and guide other team members to ensure they have the necessary resources and support to excel in their roles.
  • Documentation: Record and prepare minutes of meetings, seminars, and conferences, and maintain accurate and up-to-date records.
  • Office Procedures: Develop and implement efficient office procedures and routines to optimize our operations.
  • Scheduling: Schedule and confirm appointments, meetings, and events, and ensure that all necessary arrangements are made.
  • Communication: Answer telephone calls, relay messages, and respond to electronic enquiries in a professional and courteous manner.
  • Data Management: Compile data, statistics, and other information to support business decisions and operations.
  • Supply Management: Order office supplies and maintain inventory levels to ensure that our team has the necessary resources to perform their duties.
  • Customer Service: Greet visitors, direct them to the appropriate contacts or service areas, and provide excellent customer service.
  • Information Management: Set up and maintain manual and computerized information filing systems to ensure that our records are accurate and up-to-date.
  • Correspondence: Type and proofread correspondence, forms, and other documents to ensure that they are accurate and professional.
Requirements
  • Education: Secondary (high) school graduation certificate.
  • Experience: 1 year to less than 2 years of experience in an administrative role.
  • Computer Skills: Proficient in MS Word and MS Office.
  • Work Environment: Fast-paced environment with a focus on attention to detail.
  • Work Conditions: Work under pressure, multitask, and demonstrate excellent oral and written communication skills.
What We Offer
  • Permanent Full-Time Position: 40 hours per week.
  • English Language: English is the primary language of communication in this role.