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Membership and Estates Administrator

2 months ago

Curve Lake, Canada Curve Lake First Nation Full time
Job Summary

We are seeking a highly skilled and experienced Membership and Estates Administrator to join our team at Curve Lake First Nation. As a key member of our Government Services department, you will be responsible for administering and providing membership and estates services to our community.

Key Responsibilities
  • Membership Services
    • Maintain and update the Indian Register to ensure accuracy and integrity
    • Provide direct service to community members with respect to membership inquiries and requests
    • Prepare and maintain population statistics
  • Estates Services
    • Assist community members in navigating the estates process in collaboration with Indigenous Services Canada
    • Keep the First Nation updated on legislation changes and policy updates from ISC regarding membership and estates
    • Assist with the administration of wills and estates
  • Administrative Duties
    • Registration and maintenance of files related to births, deaths, marriages, and divorces
    • Obtaining and examining supporting documentation and signatures for each event
    • Preparing monthly reports of all reported events or nil reports
    • Posting band change reports on a monthly basis
  • Communication and Reporting
    • Provide weekly updates to ISC on the issuance of Certificates of Indian Status
    • Issue Certificates of Indian Status according to ISC policies for Curve Lake First Nation members
    • Record and monitor the issuance of Certificates of Indian Status
  • Community Engagement
    • Support other departments in the verification of membership
    • Check the OneFeather database for accuracy
    • Confirm and maintain statistics on members
  • Special Projects
    • Administer and oversee the Membership Transfer Voting Process held at each CLFN General Election
    • Prepare mail outs, ballots, and community correspondence
    • Count votes and update the community on results
  • Per Capita Distribution
    • Administer Per Capita Distribution (PCDs)
    • Provide direction to the Financial Analyst regarding the issuance of PCDs for minors and adults
    • Maintain a database of individuals entitled to PCDs
  • Research and Development
    • Research and acquire new legislation or court cases pertaining to membership, Indian status, or self-determination of status, membership and estates
    • Prepare information to be shared with Chief & Council and community on any legislation changes
Requirements
  • Graduation from a post-secondary program in office administration or secretarial services with 2-3 years of related experience
  • Certified Indian Registration Administrator preferred (training will be provided)
  • Electoral Officer Training (training will be provided)
Rated Requirements
  • Working knowledge of the legislation, policies and procedures that impact First Nations membership and estates
  • Good knowledge of office practices
  • High-level computer and word processing skills
  • Strong sense of initiative
  • Strong communication and public/staff relations skills
  • High-level organizational and analytical skills
  • Ability to work with tact and discretion in political and personal environments
  • Excellent public relations skills
  • Thorough knowledge of the services, history and traditions of the Curve Lake First Nation
  • High-level appreciation of First Nations Issues
Personal Suitability
  • Be honest and trustworthy
  • Be respectful
  • Possess awareness and sensitivity to the history, language, culture, and traditions of the people of Curve Lake First Nation
  • Be flexible
  • Demonstrate sound work ethics
  • Ensure a high level of personal and professional conduct