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Office Coordinator

2 months ago

Toronto, Ontario, Canada University of Toronto Full time

About the Role:

The University of Toronto's Division of University Advancement is seeking an experienced Office Coordinator to provide administrative support to the Office of the Vice President, Advancement. As a key member of the team, you will be responsible for coordinating tasks, projects, and initiatives with stakeholders, while maintaining a high level of confidentiality and discretion.

Key Responsibilities:

  • Coordinate tasks and projects with stakeholders, ensuring timely completion and high-quality results
  • Provide administrative support to the Office of the Vice President, Advancement, including formatting data, generating reports, and scheduling travel plans
  • Handle sensitive and confidential information with discretion and professionalism
  • Coordinate meeting and event details, including catering and logistics
  • Perform data entry, calendar management, and other administrative tasks as required

Requirements:

  • Advanced College Diploma (3 years) or acceptable combination of equivalent experience
  • Minimum three years in an administrative support role, preferably in an advancement environment
  • Proven success in providing effective front-line customer service and support in a busy environment
  • Strong analytical and problem-solving skills
  • Excellent verbal and written communication skills
  • Excellent interpersonal skills
  • Superior organizational and time management skills
  • Proficiency in gathering, collecting, and analyzing data

Assets:

  • Familiarity with virtual communication platforms (Zoom, TEAMS) is an asset
  • Knowledge of the advancement profession and the University's Advancement programs is considered an asset

What We Offer:

  • A fast-paced, supportive, and collaborative work environment
  • A competitive salary and benefits package
  • Opportunities for professional growth and development

How to Apply:

Please submit your application, including your resume and cover letter, to [insert contact information]. We thank all applicants for their interest; however, only those selected for an interview will be contacted.