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Administrative Coordinator

2 months ago

Kingston, Ontario, Canada MAPLE CREST INN Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at MAPLE CREST INN. As a key member of our support staff, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our daily activities.

Key Responsibilities
  • Administrative Support: Provide administrative support to our team, including answering phone calls, responding to emails, and maintaining accurate records.
  • Event Planning: Assist in planning and coordinating seminars, conferences, and other events, ensuring all details are taken care of.
  • Communication: Coordinate the flow of information within the team, ensuring all team members are informed and up-to-date on important matters.
  • Operations Management: Direct and control daily operations, ensuring all tasks are completed efficiently and effectively.
  • Reporting: Prepare and maintain accurate reports, including minutes of meetings, seminars, and conferences.
  • Customer Service: Provide excellent customer service, responding to employee questions and complaints in a timely and professional manner.
  • Inventory Management: Maintain accurate inventory records, ordering office supplies and materials as needed.
  • Travel Arrangements: Arrange travel, related itineraries, and make reservations as required.
  • Database Management: Maintain and manage digital databases, ensuring all information is accurate and up-to-date.
Requirements
  • Education: Secondary (high) school graduation certificate.
  • Experience: 7 months to less than 1 year of experience in an administrative role.
  • Skills: Excellent oral communication, flexibility, organized, accurate, client focus, reliability, time management, adaptability, and a quick learner.
Work Environment

MAPLE CREST INN is a dynamic and fast-paced work environment. As an Administrative Assistant, you will be working in a team-oriented setting, with a focus on providing excellent customer service and ensuring the smooth operation of our daily activities.

We offer a competitive salary and benefits package, as well as opportunities for professional growth and development.