Administrative Assistant

4 weeks ago

Oakville, Ontario, Canada BMO Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at BMO. The successful candidate will provide administrative support to one or more business groups, facilitating group operations and collaborating with internal and external stakeholders to deliver business objectives.

Key Responsibilities
  • Compile, copy, sort, and file records of office activities and business transactions.
  • Administer a filing system to ensure the availability of business and operational reports, forms, and other documentation.
  • Create, maintain, and enter information into databases.
  • Prepare funding approval requests for department projects.
  • Track, verify, and process department budget and capital expenditure invoices.
  • Resolve or escalate invoice discrepancies in accordance with accounts payable policies, procedures, and vendor agreements.
  • Assist with the coordination and processing of work orders for equipment warranties, maintenance, and repairs.
  • Maintain office supplies inventory, check inventory of supply stocks, place and facilitate the execution of office supply orders, and verify receipt.
  • Schedule meetings and coordinate applicable audio-visual equipment, catering, room setup, and conference calls.
  • Book travel arrangements and prepare itineraries for management.
  • Answer central phone lines, respond to and resolve or escalate inquiries for resolution.
  • Support the development of tailored messaging by writing, editing, and distributing communications materials.
  • Process modifications and updates to departmental procedures for manager's approval.
  • Verify staff timesheets and collect and track staff attendance data.
  • Liaise with internal business units and external vendors to coordinate and implement changes to premises to accommodate incoming and outgoing staff and contractors.
Requirements
  • High school diploma or equivalent work experience.
  • Certificate in Office Administration is desirable.
  • Working knowledge of general office procedures.
  • Working knowledge of office equipment, such as photocopiers and printers.
  • General knowledge of audio visual equipment to conduct training and demonstrations, perform maintenance, and troubleshoot issues.
  • Basic knowledge learned on the job.
  • Verbal & written communication skills - Basic (in business environment).
  • Organization skills - Basic (in business environment).
  • Collaboration & team skills - Basic (in business environment).
What We Offer

BMO offers a competitive salary range of $31,600.00 - $41,100.00, as well as a comprehensive benefits package, including health insurance, tuition reimbursement, accident and life insurance, and retirement savings plans.

We are committed to an inclusive, equitable and accessible workplace, where everyone has the opportunity to grow and make an impact. Accommodations are available on request for candidates taking part in all aspects of the selection process.

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