Fleet Operations Coordinator

4 weeks ago

Vaughan, Ontario, Canada Valard Full time

Valard, a leading utility contractor in Canada, is part of the Valard Group of Companies and the Quanta Group, the largest electrical power contractor in North America. The company offers full-service capabilities for transmission, distribution, substations, foundations, telecommunications, and renewable energy.

The Fleet Administrator will provide administrative support for all aspects of Fleet requirements under the direction of the Support Services Manager. Key responsibilities include:

  • Maintaining rental contract packages for Valard operations, ensuring accurate records and timely notifications to fleet supervisor and accounting.
  • Generating JDE purchase orders and ensuring commitment limits align with equipment requirements.
  • Reviewing and updating rental equipment purchase orders in JDE, closing or extending orders as needed.
  • Communicating with rental suppliers on various issues, following fleet supervisor direction.
  • Seeking rental equipment quotations and preparing comparative analyses to assist fleet supervisor and operations.
  • Assisting fleet supervisor and accounting with rental damage claims, reviewing vendor claims and sharing findings.
  • Working with on-site fleet equipment trackers on acquisition, rental damages, and returns.
  • Maintaining, updating, and reporting rental equipment status in JDE, taking action on returned units.
  • Assisting fleet supervisor with administrative tasks, including meetings with rental suppliers.
  • Collaborating with fleet accounting and fixed assets team on rental additions, removals, and purchases.
  • Tracking area units for expired and soon-to-expire certifications.
  • Generating and closing work orders in JD.
  • Creating purchase orders in JDE and performing receiving functions.
  • Scanning and adding completed work orders to Fleet MFiles vault or database.
  • Reviewing unit binders, ensuring documentation is complete and current.
  • Issuing fuel cards as required.
  • Collecting and forwarding documents to Corp Fleet group as needed.
  • Receiving and coordinating distribution of time and regulatory documents.
  • Creating mechanic personnel timesheets in mVolts.
  • Working closely with Shop Supervisors to manage Fleet documents and administrative tasks.
  • Managing various spreadsheets and reporting tasks.
  • Assisting Fleet Support Services Management with assigned tasks and projects.

Requirements:

Qualifications:

  • 3-5 years' experience in office administration, Fleet background an asset.
  • College diploma or equivalent, an asset.
  • No professional designation required.

Benefits:

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