Fleet Operations Coordinator

4 weeks ago

Vaughan, Ontario, Canada Valard Group of Companies Full time

Fleet Administrator Job Description

Valard Construction LP is seeking a highly organized and detail-oriented Fleet Administrator to join our team. As a key member of our Support Services department, you will provide administrative support for all aspects of fleet requirements.

Responsibilities:

  • Maintain rental contract packages for Valard operations, ensuring all documentation is complete and current.
  • Generate JDE purchase orders and ensure commitment is limited to the duration of equipment requirements.
  • Review and maintain rental equipment purchase order databases in JDE, closing or cancelling unrequired purchase orders as needed.
  • Communicate with rental suppliers on various issues, as directed by the Fleet Supervisor.
  • Seek rental equipment quotations and prepare comparative analyses to assist the Fleet Supervisor and operations with supplier selection.
  • Assist with rental damage claims, reviewing vendor claims with project teams and sharing findings with the Fleet Supervisor.
  • Work with on-site fleet equipment trackers on acquisition, rental damages, and rental returns of equipment.
  • Maintain, update, and report the status of rental equipment in JDE, taking appropriate action on returned units.
  • Assist with administrative tasks, such as meeting coordination with rental suppliers.
  • Communicate with Fleet Accounting and Fixed Assets teams on rental additions, removals, and purchases.
  • Track area units for expired and soon-to-expire fleet unit certifications.
  • Generate and close work orders in JD.
  • Create purchase orders in JDE and perform related receiving functions.
  • Scan and add completed work orders to Fleet MFiles vault or current database.
  • Review unit binders, ensuring all documentation is complete and current.
  • Issue fuel cards as required.
  • Collect and forward various documents to the Corp Fleet group as needed.
  • Receive and coordinate distribution of time and regulatory documents.
  • Create mechanic personnel timesheets in mVolts.
  • Work closely with Shop Supervisors to ensure all relevant Fleet documents and administrative tasks are managed.
  • Manage various spreadsheets and reporting tasks.
  • Assist Fleet Support Services Management with assigned tasks and projects.

Requirements:

  • 3-5 years' experience in office administration, with a Fleet background an asset.
  • College diploma or equivalent, an asset.

Benefits:

Valard Construction LP is an equal opportunity employer, committed to a diverse workforce. We offer a competitive salary and a complete range of employee benefits.

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