Fleet Operations Coordinator

4 weeks ago

Vaughan, Ontario, Canada Valard Full time

Valard, a leading utility contractor in Canada, is part of the Valard Group of Companies and the Quanta Group, the largest electrical power contractor in North America. The company offers full-service capabilities for transmission, distribution, substations, foundations, telecommunications, and renewable energy.

The Fleet Administrator will work under the direction of the Support Services Manager to provide clerical and administrative support for all aspects of Fleet requirements.

Key Responsibilities:

  • Maintain rental contract packages for Valard operations, ensuring all necessary documentation is up-to-date and accurate.
  • Generate JDE purchase orders and ensure commitment is limited to the duration of equipment requirements as per project requests.
  • Review and maintain rental equipment purchase order databases in JDE, taking actions to close or cancel unrequired purchase orders.
  • Communicate with rental suppliers on various issues related to rental equipment contracts.
  • Seek rental equipment quotations and prepare comparative analyses to assist fleet supervisors and operations with supplier selection.
  • Assist fleet supervisors and fleet accounting with rental damage claims, reviewing vendor claims and sharing findings with fleet supervisors.
  • Work with on-site fleet equipment trackers on acquisition, rental damages, and rental returns of equipment.
  • Maintain, update, and report the status of rental equipment in JDE, taking appropriate action on rental units returned by projects.
  • Assist fleet supervisors with administrative tasks related to meetings with rental suppliers.
  • Communicate with fleet accounting and fixed assets teams on rental additions, removals, and purchases.
  • Track area units for expired and soon-to-expire fleet unit certifications.
  • Generate and close work orders in JD.
  • Create purchase orders in JDE and perform related receiving functions.
  • Scan and add completed work orders to Fleet MFiles vault or current database.
  • Review unit binders as units come into the shop, ensuring all documentation is complete and current.
  • Issue fuel cards when required.
  • Collect and forward various documents to the Corp Fleet group as needed.
  • Receive and coordinate distribution of time and regulatory documents, such as annual vehicle insurance and IFTA/Prorate documentation.
  • Create mechanic personnel timesheets in mVolts.
  • Work closely with Shop Supervisors to ensure all relevant Fleet documents and administrative tasks are managed.
  • Manage various spreadsheets and reporting tasks.
  • Assist Fleet Support Services Management with assigned tasks and projects.

Requirements and Qualifications:

  • 3-5 years' experience in office administration, with a Fleet background an asset.
  • College diploma or equivalent, an asset but not necessary.
  • No professional designation required.

  • Fleet Operations Coordinator

    1 week ago

    Vaughan, Ontario, Canada Valard Full time

    Fleet Operations Coordinator Role:The Fleet Operations Coordinator is a vital role within Valard, responsible for providing administration and clerical support for fleet operations. Reporting to the Support Services Manager, this position will handle various tasks to ensure efficient fleet management.Responsibilities:Maintain rental contract packages for...

  • Fleet Operations Coordinator

    4 weeks ago

    Vaughan, Ontario, Canada Valard Group of Companies Full time

    Fleet Administrator Job DescriptionValard Construction LP is seeking a highly organized and detail-oriented Fleet Administrator to join our team. As a key member of our Support Services department, you will provide administrative support for all aspects of fleet operations.Key Responsibilities:Maintain accurate records of rental contracts, ensuring timely...

  • Fleet Operations Coordinator

    3 weeks ago

    Vaughan, Ontario, Canada Valard Full time

    Valard, a leading utility contractor in Canada, is part of the Quanta Group, the largest electrical power contractor in North America. The company offers full-service capabilities for transmission, distribution, substations, foundations, telecommunications, and renewable energy.The Fleet Operations Coordinator will provide administrative support for all...

  • Fleet Operations Coordinator

    4 weeks ago

    Vaughan, Ontario, Canada Valard Group of Companies Full time

    Fleet Administrator Job DescriptionValard Construction LP is seeking a highly organized and detail-oriented Fleet Administrator to join our team. As a key member of our Support Services department, you will provide administrative support for all aspects of fleet requirements.Responsibilities:Maintain rental contract packages for Valard operations, ensuring...

  • Fleet Operations Coordinator

    2 days ago

    Vaughan, Ontario, Canada Valard Full time

    Job OverviewWe are seeking a highly organized and detail-oriented Fleet Operations Coordinator to join our team at Valard, Canada's premier utility contractor. This role is ideal for an individual with a passion for logistics and administration, who thrives in a fast-paced environment.Company OverviewValard has full-service capabilities for transmission,...

  • Fleet Operations Coordinator

    4 weeks ago

    Vaughan, Ontario, Canada Valard Group of Companies Full time

    Fleet Administrator Job DescriptionValard Construction LP is seeking a highly organized and detail-oriented Fleet Administrator to provide administrative support for all aspects of fleet requirements. The successful candidate will work closely with the Support Services Manager and fleet supervisor to ensure the smooth operation of the fleet.Key...

  • Fleet Operations Coordinator

    4 weeks ago

    Vaughan, Ontario, Canada Valard Group of Companies Full time

    Fleet Administrator Job DescriptionValard Construction LP is seeking a highly organized and detail-oriented Fleet Administrator to join our team. As a key member of our Support Services department, you will provide clerical and administrative support for all aspects of fleet requirements.Responsibilities:Maintain rental contract packages for Valard...

  • Fleet Operations Coordinator

    4 weeks ago

    Vaughan, Ontario, Canada Valard Full time

    Valard, a leading utility contractor in Canada, is part of the Valard Group of Companies and the Quanta Group, the largest electrical power contractor in North America. The company offers full-service capabilities for transmission, distribution, substations, foundations, telecommunications, and renewable energy.The Fleet Administrator will provide...

  • Fleet Operations Coordinator

    2 weeks ago

    Vaughan, Ontario, Canada Valard Full time

    About Valard:Valard is a leading utility contractor in Canada, part of the Valard Group of Companies and the Quanta Group, the largest electrical power contractor in North America. With full-service capabilities for transmission, distribution, substations, foundations, telecommunications, and renewable energy, we provide top-notch services to our...

  • Fleet Operations Coordinator

    4 days ago

    Vaughan, Ontario, Canada Valard Full time

    Valard, Canada's premier utility contractor, is part of the Quanta Group, North America's largest electrical power contractor. Our full-service capabilities include transmission, distribution, substations, foundations, telecommunications, and renewable energy.The Fleet Administrator will provide clerical and administration support for all aspects of Fleet...

  • Truck Fleet Supervisor

    1 week ago

    Vaughan, Ontario, Canada Shabad Transport Inc. Full time

    Job Description for Truck Fleet SupervisorWe are seeking a highly skilled Truck Fleet Supervisor to join our team at Shabad Transport Inc. The ideal candidate will have a strong background in trucking operations and be able to manage a team of delivery drivers and truck drivers.Key Responsibilities:Prepare production and other reports: The successful...

  • Truck Fleet Supervisor

    2 days ago

    Vaughan, Ontario, Canada Highlight Motor Freight Inc. Full time

    Highlight Motor Freight Inc. is seeking a skilled Truck Fleet Supervisor to oversee the operations of our highway fleet.About the RoleThis is a full-time, permanent position requiring approximately 30 hours of work per week.The ideal candidate will possess excellent communication skills and have experience in supervising truck drivers and projects.Key...

  • Trucking Operations Coordinator

    2 days ago

    Vaughan, Ontario, Canada Transam Carriers Inc. Full time

    Job DescriptionWe are seeking a reliable Trucking Operations Coordinator to join our team at Transam Carriers Inc. as a Trucking Operations Coordinator. This is a full-time, permanent position that requires the ability to work independently with minimal supervision.Key ResponsibilitiesCoordinate trucking operations, including scheduling, routing, and driver...

  • Truck Fleet Manager

    4 days ago

    Vaughan, Ontario, Canada Maximum Seafood Full time

    Job Description:We are seeking an experienced Truck Fleet Manager to join our team at Maximum Seafood. As a key member of our operations team, you will be responsible for overseeing the management of our truck fleet and ensuring that our goods are delivered efficiently and effectively.Key Responsibilities:Oversee Truck Operations: Manage the day-to-day...

  • Truck Fleet Supervisor Position for Experienced Professionals

    3 days ago

    Vaughan, Ontario, Canada Magnum Transhaul Inc. Full time

    Job OverviewWe are seeking a highly skilled Truck Fleet Supervisor to join our team at Magnum Transhaul Inc. The successful candidate will be responsible for overseeing the daily operations of our truck fleet, ensuring timely and efficient delivery of goods.The ideal candidate will have a minimum of 7 months to less than 1 year of experience in a supervisory...

  • Fleet Management Specialist

    4 weeks ago

    Vaughan, Ontario, Canada Disability Solutions Full time

    About the RoleCN is seeking a skilled Fleet Management Garage professional to join our team. As a key member of our operations, you will be responsible for performing minor and major repairs, servicing, and upfitting on all types of vehicles, including cars, light trucks, medium/heavy trucks, and truck trailers. You will also be required to use electric and...

  • Fleet Management Specialist

    4 weeks ago

    Vaughan, Ontario, Canada CN Full time

    At CN, we're committed to providing opportunities for skilled tradespeople to grow and develop their careers in a safe and supportive environment. As a Fleet Management Garage team member, you'll have the chance to work on state-of-the-art equipment and train cars that travel across the country, making a vital contribution to the economy. With paid training...

  • Truck Fleet Driver

    1 week ago

    Vaughan, Ontario, Canada G.N Transport Inc. Full time

    G.N Transport Inc. is looking for a reliable Truck Fleet Driver to join our team. As a key member of our logistics team, you will be responsible for operating a tractor-trailer unit to transport goods safely and efficiently.Key ResponsibilitiesPlan and adjust routes to minimize fuel consumption and carbon emissionsOperate GPS and other navigation equipment...

  • Transportation Logistics Coordinator

    2 days ago

    Vaughan, Ontario, Canada Maximum Seafood Full time

    Are you looking for a challenging and rewarding career in logistics? Maximum Seafood is seeking an experienced Transportaion Supervisor to oversee our fleet of trucks and ensure that our products reach our customers safely and efficiently.About the JobWe are offering a competitive salary of $65,000 - $85,000 per year, depending on experience. As a supervisor...

  • Transportation Operations Supervisor

    3 weeks ago

    Vaughan, Ontario, Canada Maximum Seafood Full time

    Job Summary: We are seeking a skilled Transportation Operations Supervisor to join our team at Maximum Seafood. As a key member of our logistics team, you will be responsible for overseeing the daily operations of our truck fleet, ensuring timely and efficient delivery of our products to customers.Key Responsibilities:Supervise a team of drivers and...