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Fleet Operations Coordinator

1 month ago

Vaughan, Ontario, Canada Valard Group of Companies Full time
Fleet Administrator Job Description

Valard Construction LP is seeking a highly organized and detail-oriented Fleet Administrator to join our team. As a key member of our Support Services department, you will provide administrative support for all aspects of fleet operations.

Key Responsibilities:
  • Maintain accurate records of rental contracts, ensuring timely communication with fleet supervisors and accounting teams.
  • Generate purchase orders in JD Edwards, ensuring commitment limits align with project requirements.
  • Review and update rental equipment purchase order databases, closing or canceling unnecessary orders.
  • Communicate with rental suppliers on various issues, following fleet supervisor direction.
  • Research and prepare comparative rental equipment costs and quotations to assist fleet supervisors and operations teams.
  • Assist with rental damage claims, reviewing vendor claims with project teams and sharing findings with fleet supervisors.
  • Work with on-site fleet equipment trackers on acquisition, rental damages, and rental returns.
  • Maintain and update rental equipment status in JD Edwards, taking appropriate action on returned units.
  • Support fleet supervisors with administrative tasks, including meeting coordination with rental suppliers.
  • Collaborate with fleet accounting and fixed assets teams to ensure accurate rental classification and accounting treatment.
  • Track area units for expired and soon-to-expire fleet unit certifications.
  • Generate and close work orders in JD, and perform related receiving functions.
  • Create purchase orders in JDE and perform receiving functions.
  • Scan and add completed work orders to Fleet MFiles vault or current database.
  • Review unit binders, ensuring all documentation is complete and current.
  • Issue fuel cards as required.
  • Collect and forward various documents to the Corp Fleet group as needed.
  • Receive and coordinate distribution of time and regulatory documents.
  • Create mechanic personnel timesheets in mVolts.
  • Work closely with Shop Supervisors to ensure all relevant Fleet documents and administrative tasks are managed.
  • Manage various spreadsheets and reporting tasks.
  • Assist Fleet Support Services Management with assigned tasks and projects.
Requirements:
  • 3-5 years' experience in office administration, with fleet background an asset.
  • College diploma or equivalent, an asset.
  • No professional designation required.

Valard Construction LP is an equal opportunity employer, committed to a diverse workforce. We offer a competitive salary and a complete range of employee benefits.