Administrative Coordinator
3 days ago
About Us
The University of Toronto is a global leader in graduate programs in teaching and learning, continuing teacher education, and education research. Our faculty is recognized for its excellence in academic administration, providing support to students, faculty, and staff.
Job Summary
We are seeking an experienced Administrative Coordinator to provide senior-level administrative support to the Department of Applied Psychology & Human Development. This role will involve coordinating complex calendars, preparing background materials, and collecting information for departmental leaders. The successful candidate will also provide administrative support to committees, including scheduling, agenda development, minute-taking, and coordination of associated materials.
Responsibilities
- Coordinate the recruitment of teaching assistants, course instructors, sessional lecturers, and stipend instructors;
- Administer academic searches, tenure reviews, promotions, leaves, and three-year reviews;
- Liaise with senior administrators and/or faculty members to coordinate changes to faculty employment status;
- Assist with event logistics and coordinate multi-step committee activities;
- Maintain confidential records and files, and prepare correspondence as required.
Requirements
- Advanced College Diploma (3 years) and/or acceptable combination of equivalent experience;
- Minimum five years recent and related senior administrative/executive assistance experience in a busy academic or professional work environment, preferably within a University setting;
- Experience providing senior level administrative support, including administering a busy calendar, preparing cyclical schedules, making travel and hotel arrangements, and ensuring the administrative processes of a busy work environment function efficiently;
- Excellent oral and written communication skills, with the ability to exercise diplomacy and tact while maintaining confidentiality;
- Proficiency with Microsoft Office, OneDrive, and SharePoint, with experience working with CUPE 3902 unit 3 collective agreement and/or other related collective agreements.
Working at the University of Toronto
The University of Toronto is a leading institution of higher learning, committed to fostering a diverse and inclusive community. As an employee, you will have access to a range of benefits, including comprehensive health and dental plans, pension plan, and generous vacation time. We offer a competitive salary range of $75,223 - $96,196 per annum, commensurate with qualifications and experience.
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