Global Corporate Events Coordinator

2 weeks ago


Mississauga, Ontario, Canada IMAX Full time

At IMAX, we are seeking a highly organized and detail-oriented Global Corporate Events Coordinator to join our team.

About the Role:

The successful candidate will provide administrative support to our Global Corporate Events team, assisting in the development and coordination of events to promote the IMAX brand and movies.

Responsibilities:

  • Provide full administrative support including answering phones, scheduling meetings, developing agendas, copying, mailing, preparing expense reports and other administrative tasks
  • Arrange travel itineraries and book travel as required
  • Coordinate and schedule conference calls, department meetings, group outings, retreats, etc., including working with vendors, and sending out reminders
  • Provide support and assistance for meetings, screenings, special events, conferences, etc.
  • Support Global Corporate Events team through various projects including brainstorming and researching event marketing, promotional opportunities, vendors, concepts, and promotional merchandise
  • Assist team with the development and execution of internal and external events. Contribute to conception and development of event materials and assist in organizing information for post-event recaps
  • Provide full pre/post event support (organize event RSVPs, create Sales conference packets, create and update checklists and playbooks, manage promo item and client gift inventory, etc.)
  • Track and maintain event budget
  • Research and source restaurants, hotels, and meeting venues and update database
  • Assist with packing and shipping for conferences and events
  • Attend event/meeting industry conferences, meetings, and tradeshows
  • Maintain and update appropriate contact lists
  • Maintain and order office supplies
  • Staff screenings and other company events when needed

About You:

We are looking for someone with a bachelor's degree in a related discipline and 2+ years of experience in an administrative or event planning capacity. A valid passport and willingness to travel, as some travel to the US may be required. Must have a valid driver's license and reliable transportation. Stellar communication and customer-focused interpersonal skills, with the ability to interact professionally with members at all levels of the organization, the press, and other external clients. Exceptional organizational and time management skills with proven ability to organize, prioritize, and successfully manage multiple and shifting priorities, projects, and deadlines. Passion for movies and events, with a familiarity with overall entertainment industry and marketing trends. Comfortable working in a fast-paced, dynamic environment. Creative and proactive team player with ability to engage and motivate others. Tech and social media savvy. Proficient computer skills including MS Word, Outlook, Excel, PowerPoint. Willingness to work outside of usual business hours including evenings and some weekends.

What We Offer:

At IMAX, you will be part of a culture built on respect – we are committed to creating a welcoming and diverse atmosphere across our organization. The estimated salary for this role is $55,000 - $65,000 per year, depending on experience. If you are passionate about movies and events, and possess excellent organizational and communication skills, we encourage you to apply online. Thank you for your interest in IMAX.



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