Academic Operations Officer

4 weeks ago

Toronto, Ontario, Canada George Brown College Full time

Job Summary:

We are seeking a highly skilled Academic Operations Officer to join our team at George Brown College. This is a key role that will provide academic and operational support to the Manager, Academic Operations (MAO) to support academic operation needs of the schools.

Main Responsibilities:

  • Facilitate database and scheduling process to ensure accurate and timely information.
  • Assist in the completion of faculty assignments and human resource processes to ensure efficient and effective academic operations.
  • Compile financial documentation and gather information to prepare documents for budget and financial operation planning.
  • Work with the Associate Dean, MAO, Program Coordinators, and Database area of the Registrar's Office to review, update and finalize the program database for each semester.
  • Develop and finalize the scheduling worksheet including faculty assignments, scheduling program requirements, specialized rooms, faculty accommodations, etc.
  • Submit the scheduling plan as per RO deadlines and work with the Schedulers, Program Coordinators and Faculty to resolve timetabling issues and/or conflicts that arise.
  • Develop academic program mapping plans prior to database input to increase program planning and operational efficiency.
  • Develop tools and reports to analyze faculty assignments to determine gaps and areas to improve workload efficiencies.
  • Maintain and update division's IT equipment/fixed asset records.
  • Support special projects and events, including process improvement, implementation of college systems (Academic, Stu-View, Banner, etc.).

Requirements:

  • Three-year diploma or degree or equivalent from a recognized post-secondary institution in Business Administration and related field of study with emphasis on communication and project coordination skills.
  • Minimum three (3) years' senior administrative experience in a post-secondary education institution.
  • Requires excellent understanding and experience regarding academic functions, student systems, college policies and procedures, sound financial administrative experience with the ability to analyze financial information and generate reports, knowledge of relational databases and office computer systems and applications including Excel.
  • Experience facilitating conflict resolution.
  • Excellent customer service experience.

About Us:

George Brown College is a leading post-secondary institution in Toronto, known for its real-world learning and commitment to diversity and equity. We offer a competitive pension plan, generous holiday and vacation time, a tuition assistance program, discounted rates for employees taking Continuing Education courses, and an equitable work environment where everyone matters.

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