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Event Planning Specialist

2 months ago

Ottawa, Ontario, Canada Infinity Convention Center Full time
Event Coordinator Job Description

We are seeking a highly organized and detail-oriented Event Coordinator to join our team at Infinity Convention Center. As an Event Coordinator, you will be responsible for coordinating and executing events, conferences, and meetings with a high level of professionalism and attention to detail.

Key Responsibilities:
  • Assist in preparing financial reports and managing event budgets
  • Promote conference and meeting services or special events to clients and stakeholders
  • Develop marketing and communication plans to promote events and services
  • Determine requirements for hospitality services, signage, multi-media equipment, printing and other technical services, and arrange for and manage contracts for these services
  • Arrange for shipping, receiving and storage of event materials and equipment
  • Co-ordinate and monitor conference and meeting activities and attend to related details
  • Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events
  • Plan and arrange for accommodation and transportation services for event attendees
  • Research and design special events programs and itineraries
  • Plan for social events and guest programs
  • Supervise office and volunteer staff as needed
Requirements:
  • College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
  • 1 year to less than 2 years of experience in event planning or a related field
  • Ability to work in a fast-paced environment and meet deadlines
  • Excellent communication and organizational skills
  • Ability to work independently and as part of a team
Benefits:
  • Dental plan
  • Health care plan
  • Vision care benefits
  • Commission
  • Permanent employment
  • 40 hours per week

We offer a competitive salary and benefits package, as well as opportunities for professional growth and development. If you are a motivated and detail-oriented individual who is passionate about event planning, we encourage you to apply for this exciting opportunity.