Administrative Coordinator

2 weeks ago

WhitchurchStouffville, Ontario, Canada Ares Infrastructure Incorporated Full time
Job Title: Administrative Assistant

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Ares Infrastructure Incorporated.

Job Summary:

The successful candidate will provide administrative support to our team, ensuring the smooth operation of our office. This includes coordinating seminars, conferences, and other events, as well as maintaining accurate records and reports.

Key Responsibilities:
  • Coordinate and arrange seminars, conferences, and other events
  • Maintain accurate records and reports
  • Provide administrative support to the team
  • Answer telephone and electronic enquiries
  • Compile data and statistics
  • Oversee the preparation of reports
  • Respond to employee questions and complaints
  • Order office supplies and maintain inventory
  • Liaise with management, union officials, and HR consultants
  • Arrange travel and make reservations
  • Provide customer service
  • Maintain and manage digital databases
Requirements:
  • Secondary (high) school graduation certificate
  • 1 year to less than 2 years of experience
  • Equivalent experience
  • Ability to work independently
  • Fast-paced environment
  • Work under pressure
  • Tight deadlines
  • Attention to detail
  • Repetitive tasks
  • Large workload
  • Work with minimal supervision
Computer and Technology Knowledge:
  • MS Excel
  • MS Outlook
  • MS PowerPoint
  • MS Windows
  • MS Word
  • Electronic mail
Transportation/Travel Information:
  • Own transportation
  • Public transportation is available
Work Conditions and Physical Capabilities:
  • Ability to work independently
  • Fast-paced environment
  • Work under pressure
  • Tight deadlines
  • Attention to detail
  • Repetitive tasks
  • Large workload
  • Work with minimal supervision
Personal Suitability:
  • Ability to multitask
  • Flexibility
  • Judgement
  • Organized
  • Team player
  • Accurate
  • Client focus
  • Reliability
  • Time management
  • Adaptability
  • Accountability
  • Dependability
  • Quick learner

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