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Courtenay, British Columbia, Canada North Island College Full timeAbout North Island CollegeNorth Island College is a leading institution in post-secondary education, committed to excellence in teaching and learning. Our college provides high-quality educational programs that meet the needs of our diverse student population.
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Executive Assistant to the Board of Governors
2 months ago
The Executive Assistant to the Board of Governors is a senior-level position responsible for providing high-level administrative support to the Board and its committees. This role requires a high degree of tact, diplomacy, and confidentiality, as well as excellent organizational and communication skills.
Key Responsibilities- Provide confidential administrative support to the Board and its committees, including planning and coordinating meetings, preparing reports and correspondence, and maintaining accurate records.
- Coordinate and ensure the smooth provision of support functions for a high volume of Board activities, including room layout, catering, and IT support.
- Compile information, prepare reports, and compose correspondence, including highly sensitive and confidential documents.
- Attend Board and committee meetings, accurately record and distribute agendas and minutes, and communicate action items to the Board and Leadership Team.
- Ensure timely and efficient communication and distribution of information to the Board, committees, Leadership Team, and other stakeholders.
- Coordinate and support the functions of various Board committees, including scheduling, organizing attendees, orienting new members, building and distributing agendas, communicating notices and minutes, and implementing Board decisions.
- Ensure compliance with legislated requirements and maintain official records of the Board of Governors in accordance with legislation and College policies.
- Liaise with the Crown Agencies and Board Resourcing Office (CABRO) on a regular basis to provide support in Board recruitment, succession planning, recruitment and appointment processes, and Board member evaluation.
- Support the Leadership Team and colleagues on issues related to the Board and governance, using sound judgment to advise on pressing issues and emerging matters of concern.
- A Bachelor's Degree or equivalent in a relevant discipline.
- Minimum five years of administrative management experience, preferably in a senior executive assistant role within a post-secondary environment.
- Extensive knowledge of and experience in supporting a governance board.
- Experience with or knowledge of budgetary processes, including the administration and monitoring of budgets.
- Excellent verbal and written communication, time management, and presentation skills.
- Demonstrated ability to prioritize workloads and develop, plan, and complete multiple concurrent projects.
- Demonstrated ability to analyze and interpret legislation, bylaws, and policies that apply to the operation of a governance board within a post-secondary environment.
- Demonstrated ability to undertake research projects and create reports and documents.
- Demonstrated strong work ethic.
- Ability to communicate professionally and effectively work with individuals at all levels within the College in a variety of consultative and collaborative processes.
- Strong self-starter and superior team player.
- Advanced proficiency in business software, applications, and technology, including Microsoft Professional Suite applications, Adobe Acrobat, and videoconferencing.
- Committed to upholding confidentiality, sensitivity, and exercising discretion when dealing with contentious issues in an environment of changing priorities and demanding timelines.
