Executive Assistant to the Board of Governors

1 month ago


Courtenay, British Columbia, Canada North Island College Full time
Job Summary

The Executive Assistant to the Board of Governors is a senior-level administrative position responsible for providing high-level support to the Board and its committees. This role requires exceptional organizational skills, attention to detail, and the ability to maintain confidentiality.

Key Responsibilities
  • Provide administrative support to the Board and its committees, including coordinating meetings, preparing agendas and minutes, and ensuring timely communication of action items.
  • Manage the day-to-day operations of the Board Office, including overseeing the budget, coordinating travel arrangements, and maintaining the Board's webpages and internal sites.
  • Support the development and implementation of projects related to planning and operations, including conducting research, analyzing data, and composing reports and documents.
  • Liaise with various stakeholders, including government agencies, community organizations, and internal teams, to ensure effective communication and collaboration.
  • Ensure compliance with legislated requirements and maintain the official records of the Board of Governors in accordance with legislation and College policies.
Requirements
  • A Bachelor's Degree or equivalent in a relevant discipline.
  • Minimum five years of administrative management experience, preferably in a senior executive assistant role within a post-secondary environment.
  • Extensive knowledge of and experience in supporting a governance board, including budgetary processes and legislation.
  • Excellent verbal and written communication, time management, and presentation skills.
  • Demonstrated ability to prioritize workloads, develop and plan multiple concurrent projects, and analyze and interpret legislation and policies.


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