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Accounts Payable Administrator
1 month ago
About FirstService Residential:
FirstService Residential is a leading provider of property management services to over 9,000 residential communities across the United States and Canada.
Our commitment to associate satisfaction and growth is recognized by our Great Place to Work certification, demonstrating our dedication to fostering a positive and inclusive workplace culture.
As a full-time associate, you will be eligible for comprehensive benefits, including health and dental insurance, paid holidays, and access to our Employee Assistance Program.
Job Overview:
The Accounts Payable Administrator will support site staff with the accounts payable process, ensuring compliance with organizational policies and procedures.
Responsibilities:
- Setup and maintain user accounts, passwords, and security access to accounts payable databases.
- Develop and implement efficient workflows and processes in accounts payable databases.
- Communicate with internal and external clients to ensure workflows and access meet client needs.
- Perform scheduled activities and run periodic reports.
- Import data sync files from accounting systems and troubleshoot issues.
- Provide training and support to system users on information requirements, process management, and application knowledge.
- Create and maintain application-specific user procedures, guidelines, and documentation.
- Identify recurring errors and recommend training, documents, and/or procedures to reduce errors.
- Coordinate regular cheque runs, including printing, sorting, and mailing cheques.
- Ensure cheques are delivered according to delivery instructions and coordinate couriers and pick-ups as required.
- Pre-screen and coordinate new vendor setup requests outside of the third-party vendor compliance process.
- Interface with vendors, managers, and outsourced qualification companies to qualify vendors by obtaining WCBs, COIs, etc.
Requirements:
- 2-5 years of experience in a high-volume, numeric, typing, or data entry position.
- Strong experience in Microsoft Excel, Word, and Outlook.
- Excellent organizational skills to manage multiple tasks and tight deadlines.
- High attention to detail.
- Excellent verbal and written communication skills.
- Excellent computer skills and experience with accounting software and Microsoft Office suite.
- Ability to work independently and within a team environment.
What We Offer:
As a full-time associate, you will be eligible for comprehensive benefits, including health and dental insurance, paid holidays, and access to our Employee Assistance Program.
Compensation:
$45,000.00 - $50,000.00 per annum
FirstService Residential is an equal opportunity workplace.
