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Administrative Coordinator

1 month ago

Toronto, Ontario, Canada Black & McDonald Full time

About This Opportunity

Black & McDonald's Southern Ontario team is growing, and we're looking for a collaborative professional to join our hard-working and innovative team. If you're committed to delivering exceptional results and contributing to our company's success, this opportunity is for you.

The Administrative Assistant is located in Scarborough and reports directly to the Subcontract Manager. Your primary focus will be assisting in subcontract management under the direction of the Subcontracts Team. This is a full-time role, and we're willing to train hard-working and motivated individuals.

Key Responsibilities

  • Issue subcontract purchase orders in our ERP system, including preparing and editing subcontract agreements while ensuring proper supporting documentation has been submitted.
  • Adjust subcontract purchase orders as required by Operations, including Change Orders.
  • Support the Subcontractor Prequalification Process (SCPQ) as the primary contact.
  • Liaise with the IT Department regarding the SCPQ and support HSE and Finance inquiries.
  • Scan, post, and file contracts and subcontracts as required.
  • Request and update Certificate of Insurances.
  • Provide administrative support to lawyers as required and assist with the management of company cell phones/devices as needed.

Competency Requirements

  • Change Orientation
  • Communicates Effectively
  • Customer Focus
  • Teamwork and Collaboration
  • Maximizes Business Performance and Team Effectiveness

Skills, Abilities, and Other Requirements

  • Bilingual in French is considered an asset.
  • Quick learning and highly motivated.
  • MS Office (Word, Excel).
  • JD Edwards or an Oracle-based ERP system is considered an asset.

Black & McDonald welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.

What We Offer

  • Long-term stability.
  • A family business with family values.
  • Team events and outings year-round.
  • Empowered people with ambitious goals.
  • Interesting and challenging work.
  • One company with endless opportunities to learn and grow.