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Payroll & Benefits Administrator

1 month ago

Toronto, Ontario, Canada Atlantic Full time

Job Summary

We are seeking a highly organized and detail-oriented Payroll & Benefits Administrator to join our team at Atlantic Packaging. The successful candidate will be responsible for ensuring all benefits, such as group insurance, optional life insurance, pension, and GRSP contributions and coverage, are correct and up-to-date for each employee.

Key Responsibilities

  • Process weekly payrolls as assigned.
  • Issue illness advisory forms to payroll administrators advising of absences over 7 days so that an ROE may be issued to the employee.
  • Check and process weekly indemnity. Complete the employer's portion and submit to the insurance carrier promptly for payment.
  • Check daily email of W.I payments issued for accuracy. Follow up on any discrepancies in claims by contacting the insurance carrier and/or employees, etc.
  • Once an employee has returned to work, inform the insurance company and file copies of claims, cheques, and all other correspondence in the employee's benefit file.
  • Work with the WSIB coordinator, ERC, and plant to establish modified work for returning disability claimants if necessary.
  • Issue benefits termination letters to employees who have been absent due to illness or injury in accordance with union contract(s) and/or company policy four weeks prior to the effective date (only applicable locations).
  • Set up and maintain benefit coverage in the appropriate division, update changes, and remove terminated employees.
  • Update the Groupnet system with applicable changes.
  • Prepare monthly premium statements and requisition cheques after benefit printouts have been balanced.
  • Update the insurance bank account reconciliation spreadsheet.
  • Issue internet access information to new employees once coverage is in force.
  • Reconcile paid insurance premiums with amounts showing in the payroll register, provide a breakdown of differences for journal entries.
  • Import hours from the report writer to a spreadsheet to calculate the monthly pension/GRSP contributions for all eligible employees. Add or subtract hours depending on entitlement and maximums established in union contracts (e.g., 1800 hours max/year, average monthly hours worked) and requisition a cheque.
  • Reconcile paid RSP contributions with amounts showing in the payroll register, provide a breakdown of differences for journal entries.
  • Process pension/RSP information for retiring and terminating employees and forward to providers. Update the Sun Life portal with status changes once final contributions have been uploaded.
  • Upload taxable benefit arrears.
  • Provide notification to providers and payroll administrators of the date and taxable benefit amounts when an employee becomes vested. Code 37.
  • Deal with inquiries and correspondence in a prompt and accurate manner.
  • Keep scanning, filing up to date, and maintain all employee files.
  • Train and assist as payroll administrators as required.
  • Import, balance, and distribute cost reports weekly as required.
  • Other duties as assigned.

About Atlantic Packaging

Atlantic Packaging is dedicated to fostering an inclusive environment where all colleagues and customers feel valued and supported. We are committed to developing our team to reflect the diversity of our communities in which we live and work and seek applicants with a wide range of abilities. If you require accommodation, please contact us.