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Legal Assistant
2 months ago
Job Summary
The Legal Assistant – Legal Support Services provides administrative and practice management support to legal professionals in a variety of practice areas within the Vancouver office. This in-office position requires a confident, reliable, and service-minded assistant with the ability to manage multiple tasks and adapt to changing priorities.
Key Responsibilities
- Assist the Legal Support teams with overflow work and backup coverage as needed
- Prepare routine correspondence and forms from precedents
- Initiate conflict searches, open files, and prepare engagement letters
- Maintain and organize files electronically, including closing files
- Enter and maintain lawyer's time entries as requested
- Deal with and respond to client inquiries expeditiously and conduct follow-up; keep lawyers apprised of interactions in their absence
- Prepare and update cheque requisitions and expense reports
- Coordinate large scan, print, or copy jobs
- Update and maintain client/matter lists and current client contact records electronically to meet Dentons' requirements
- General administrative duties such as scheduling appointments and meetings, photocopying materials, booking meeting rooms, making travel arrangements, etc.; work with other related departments/services internally to provide documents and other materials on time to meet client needs
- Other duties as assigned
Requirements
- Legal Assistant certification preferred
- Familiarity with a law firm environment, ideally possessing at least 1 year of experience as a legal assistant or administrative assistant supporting practice groups within a law firm
- Digital dexterity and interest in learning new programs, along with proficiency in Microsoft Office applications, particularly Word and Outlook
- Experience with Elite, 3E, Intapp, iManage/document management systems preferred, but not required
- Passion for working in a team environment, willing to help others, and ability to build relationships
- Strong interpersonal and communication skills (both verbal and written)
- Able to meet deadlines, work well under pressure, and take initiative using sound judgment
- Strong grammatical skills, including punctuation and proofreading, attention to detail, and accuracy are a must
- Ability to produce a high-quality work, occasionally under tight timelines
- Excellent organizational and follow-up skills; ability to exercise sound judgment in setting priorities
- Professional manner, ability to exercise sound judgment in setting priorities
- Demonstrated commitment to privacy and ethical conduct
What We Offer
Dentons is committed to offering equitable and competitive pay, aligning internal salary ranges for specific roles to similar positions in the external market. We achieve this by hiring, transferring, and promoting employees within the entry part of our range, adjusting as needed based on prior experience, skills, and competencies required for the role, along with any market differentials.
We have curated our employee benefits portfolio to offer inclusive and comprehensive wellbeing and developmental programs for our people. With extended benefits and mental health plans, paid time off, savings plans, fitness subsidy, parental leave top-up, and more, our benefits are flexible, aligned to our core values, and support the various needs of our people.
Additionally, our personal and professional development programs include people networks, mentorships, and leadership series programming to help people grow their career.
Note: Availability of the benefits and perks may be subject to your location and employment type and may have certain eligibility requirements. Dentons reserves the right to alter these programs and offerings in whole or in part at any time without advance notice.
Equal Opportunity Statement
Dentons Canada is an equal opportunity employer and we welcome your application. All employment decisions, including hiring, will be made without regard to age, ancestry, citizenship, colour, creed, disability, ethnic origin, family status, gender assigned at birth, gender identity, marital status, place of origin, race, sexual orientation, or any other characteristic protected by applicable human rights legislation.
We are committed to providing you with an inclusive, barrier-free, and accessible workplace to support your success. Should you require accommodation during the recruitment process, for example, as a result of a disability, please contact us at .
