Executive Assistant

4 days ago

Vancouver British Columbia BB, British Columbia, Canada Hunter West Legal Recruitment Full time

A leading, collaborative and exceptionally diverse national law firm offering rewarding career opportunities is seeking a seasoned, proactive, and highly-capable Executive Assistant to join their litigation group.


The firm offers:


  • Top employer benefits with no waiting period
  • Competitive compensation and generous time off
  • Opportunity to develop to your full potential through commitment to professional growth
  • Collaborative, progressive, and inclusive work environment with strong values and community involvement


Responsibilities:


This role entails proactively managing a busy lawyer’s practice, in collaboration with Legal Assistant, which includes:


  • Keeping track of deadlines and anticipating needs to efficiently manage lawyer’s priorities
  • Maintaining lawyer’s calendars and scheduling appointments
  • Coordinating internal and external meetings, including making reservations, arranging catering/technology, and putting together meeting materials and presentations
  • Making travel arrangements and preparing itineraries
  • Coordinating with firm business support teams (e.g. Marketing, IT, Finance) as needed
  • Maintaining physical and electronic client files
  • Monitoring inbox, and analyzing, responding to, and acting on emails as appropriate
  • Reviewing, rerouting, processing, preparing, editing, formatting, printing, scanning, and revising mail and correspondence
  • Proofreading documents
  • Receive, screen, direct, and handle incoming calls
  • Processing expenses and bills within monthly deadlines
  • Coordinating logistics for conferences, events, and business development activities
  • Liaising with team members as needed


Requirements:


  • A minimum of 5 years of experience working as an Executive Assistant within a Canadian law firm or similar professional environment is required. A background in litigation practice (in addition to EA experience) is considered a definitive asset
  • Strong attention to detail and superior word processing, spelling, proofreading, and editing skills
  • Excellent organization and time management skills
  • Proven ability to effectively support and manage high-volume practices
  • Superb communication skills and highly professionally demeanour
  • Outstanding ability to exercise good judgement, manage competing priorities, and thrive in a fast-paced environment


For more information or to be considered for this opportunity, please apply today or contact your Hunter West consultant.


We thank all applicants for their interest in this opportunity. Please note that we are only able to respond to those who meet the above requirements, and are selected for interview.


Please note that offers of employment may be subject to background checks, and that all applicants must, at the time of their application, be eligible to work in Canada and reside within a reasonable distance to regularly commute to the location of the posted job.


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