Administrative Assistant, Academic Domain

1 week ago


Montreal, Quebec, Canada TOTEM RECRUITER Full time

Job Summary:

TOTEM RECRUITER is seeking an experienced Administrative Assistant to support the Academic Domain. The successful candidate will provide administrative support to the Director-Adjointe, coordinating meetings, events, and activities. This is a key role that requires strong organizational skills, attention to detail, and excellent communication skills.

Key Responsibilities:

  • Coordinate administrative aspects of the Director-Adjointe's activities, including scheduling and logistics.
  • Assist with strategic and operational planning, including preparing agendas, minutes, and reports.
  • Manage the Director-Adjointe's calendar, schedule meetings, and ensure timely follow-up.
  • Develop and maintain relationships with external partners and stakeholders.
  • Prepare and edit various documents, including presentations, reports, and policies.
  • Ensure the maintenance of accurate records and documentation.

Requirements and Qualifications:

  • Diploma in Administration or related field.
  • Minimum 5 years of experience in a similar role, with strong administrative and organizational skills.
  • Excellent written and verbal communication skills in French.
  • Proficiency in Microsoft Office Suite.

Personal Qualities:

  • Excellent interpersonal and communication skills.
  • Strong organizational and time management skills.
  • Discretion and confidentiality.
  • Autonomy and ability to work independently.


  • Montreal, Quebec, Canada TOTEM RECRUITER Full time

    Job Summary:TOTEM RECRUITER is seeking an experienced Administrative Assistant to support the Academic Domain. The successful candidate will provide administrative support to the Director-Adjointe, coordinating meetings, events, and activities. This is a key role that requires strong organizational skills, attention to detail, and excellent communication...


  • Montreal, Quebec, Canada TOTEM RECRUITER Full time

    Job Summary:TOTEM RECRUITER is seeking an experienced Administrative Assistant to support the Academic Domain. The successful candidate will provide administrative support to the Director-Adjointe, coordinating meetings, events, and activities. This is a key role that requires strong organizational skills, attention to detail, and excellent communication...


  • Montreal, Quebec, Canada TOTEM RECRUITER Full time

    Position Overview:Our client, a prominent educational institution, is seeking a dedicated executive assistant to provide comprehensive support to the deputy director. This role is essential in ensuring smooth operations within the academic environment.Key Responsibilities:Assist the deputy director with administrative duties, including calendar management...


  • Montreal, Quebec, Canada TOTEM RECRUITER Full time

    Position Overview: The organization is seeking a skilled executive assistant to provide comprehensive support to the deputy director. This role is crucial in ensuring the smooth operation of administrative functions within the academic environment.Key Responsibilities: Facilitate administrative operations for the deputy director, including effective...


  • Montreal, Quebec, Canada HEC Montréal Full time

    Job Title: Administrative Assistant to Academic ActivitiesRole and Responsibilities:The Administrative Assistant to Academic Activities plays a crucial role in delivering administrative support to a group of educators and academic staff.Key responsibilities include:Managing the logistical elements of academic coursesSetting up and maintaining course sites on...


  • Montreal, Quebec, Canada HEC Montréal Full time

    Job Title: Administrative Coordinator for Academic OperationsRole and Responsibilities:The Administrative Coordinator for Academic Operations plays a crucial role in providing comprehensive support to faculty members and academic staff.Key responsibilities include:Managing the logistical components of academic coursesDeveloping and maintaining course...


  • Montreal, Quebec, Canada HEC Montréal Full time

    Job Title: Administrative Coordinator for Academic OperationsRole and Responsibilities:The Administrative Coordinator for Academic Operations plays a crucial role in delivering administrative support to a group of educators and academic staff.Key responsibilities include:Managing the logistical elements of academic coursesCreating and maintaining course...


  • Montreal, Quebec, Canada HEC Montréal Full time

    Administrative Assistant to Academic ActivitiesHEC Montreal is seeking a highly organized and detail-oriented individual to join our team as an Academic Support Specialist. In this role, you will provide essential administrative and logistical support to a team of professors and instructors, ensuring the smooth operation of academic activities.Key...


  • Montreal, Quebec, Canada HEC Montréal Full time

    Job Title: Administrative Officer for Educational ProgramsRole and Responsibilities:The Administrative Officer for Educational Programs plays a crucial role in delivering administrative support to a team of educators and academic staff.Key responsibilities include:Managing the logistical elements of academic coursesCreating and maintaining course platforms,...


  • Montreal, Quebec, Canada HEC Montréal Full time

    Job Title: Administrative Coordinator for Academic ProgramsRole and Responsibilities:The Administrative Coordinator for Academic Programs plays a crucial role in delivering administrative support to faculty members and educators.Key responsibilities include:Managing the logistical elements of coursesSetting up and maintaining course platforms, preparing...


  • Montreal, Quebec, Canada American Society for Virology Full time

    Position Overview: Assistant Professor (Research) in Microbiology & ImmunologyThe American Society for Virology is seeking applications for a full-time Contract Academic Staff role at the rank of Assistant Professor (Research) within the realm of fundamental immunology. This position is designed for individuals passionate about advancing research in viral...


  • Montreal, Quebec, Canada TOTEM RECRUITER Full time

    Position Overview:Our client, a prominent educational institution, is seeking an Executive Assistant to provide comprehensive support to the Deputy Director. This role is essential in ensuring the smooth operation of administrative functions within the organization.Key Responsibilities:Assist the Deputy Director with various administrative duties, including...


  • Montreal, Quebec, Canada TOTEM RECRUITER Full time

    Position Overview:Our client, a prominent educational institution, is seeking an Executive Assistant to provide comprehensive support to the Deputy Director. This role is essential in ensuring smooth operations and effective communication within the organization.Key Responsibilities:Assist the Deputy Director with administrative functions, including calendar...


  • Montreal, Quebec, Canada Kativik Ilisarniliriniq (La commission scolaire du Nunavik) Full time

    Job Title: Counsellor in Academic TrainingKativik Ilisarniliriniq (La commission scolaire du Nunavik) is seeking a Counsellor in Academic Training to join our team.About the RoleAs a Counsellor in Academic Training, you will be responsible for evaluating, advising, guiding, and supporting students in the youth and adult sectors in developing their career...


  • Montreal, Quebec, Canada Kativik Ilisarniliriniq (La commission scolaire du Nunavik) Full time

    Job Title: Counsellor in Academic TrainingKativik Ilisarniliriniq (La commission scolaire du Nunavik) is seeking a Counsellor in Academic Training to join our team.About the RoleAs a Counsellor in Academic Training, you will play a vital role in supporting students in developing their career plans and choosing an educational path suited to their personal...


  • Montreal, Quebec, Canada Kativik Ilisarniliriniq (La commission scolaire du Nunavik) Full time

    Job Title: Counsellor in Academic TrainingKativik Ilisarniliriniq (La commission scolaire du Nunavik) is seeking a Counsellor in Academic Training to join our team.About the RoleAs a Counsellor in Academic Training, you will be responsible for evaluating, advising, guiding, and supporting students in the youth and adult sectors in developing their career...


  • Montreal, Quebec, Canada Kativik Ilisarniliriniq (La commission scolaire du Nunavik) Full time

    Job Title: Counsellor in Academic TrainingKativik Ilisarniliriniq (La commission scolaire du Nunavik) is seeking a Counsellor in Academic Training to join our team.About the RoleAs a Counsellor in Academic Training, you will play a vital role in supporting students in developing their career plans and choosing an educational path suited to their personal...


  • Montreal, Quebec, Canada TOTEM RECRUITER Full time

    Position Overview:Our client, a prominent educational institution, is seeking an Executive Assistant to provide essential support to the Deputy Director. This role is pivotal in ensuring the smooth operation of administrative functions and fostering communication between management and various stakeholders.Key Responsibilities: Facilitate administrative...


  • Montreal, Quebec, Canada TOTEM RECRUITER Full time

    Position Overview:Our client, a prominent educational institution, is seeking an experienced executive assistant to provide comprehensive support to the deputy director. This role is pivotal in ensuring the smooth operation of administrative functions within the organization.Key Responsibilities: Facilitate administrative operations for the deputy director,...


  • Montreal, Quebec, Canada Randstad Full time

    Administrative Assistant Opportunity in the Legal SectorWe are seeking an organized and detail-oriented Administrative Assistant to support our client's student recruitment efforts in their downtown Montreal office.About the RoleProvide administrative support for the recruitment of legal studentsAssist with the coordination of recruitment events and...