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Executive Assistant in Academic Administration

3 months ago

Montreal, Quebec, Canada TOTEM RECRUITER Full time
Position Overview:
Our client, a prominent educational institution, is seeking an Executive Assistant to provide essential support to the Deputy Director. This role is pivotal in ensuring the smooth operation of administrative functions and fostering communication between management and various stakeholders.

Key Responsibilities:
  • Facilitate administrative duties for the Deputy Director, including calendar management;
  • Monitor and follow up on strategic initiatives and operational matters;
  • Organize logistics for meetings and committees;
  • Prepare agendas, attend meetings, document discussions, and track follow-up actions;
  • Oversee the Deputy Director's schedule, arrange meetings, and manage deadlines;
  • Cultivate and maintain professional relationships with external collaborators;
  • Draft, edit, and format a variety of documents, including presentations, reports, and internal policies;
  • Ensure effective document management for the Deputy Director.

Qualifications:
  • A college degree in administration or office management;
  • At least 5 years of experience in similar administrative roles;
  • Exceptional writing abilities in French;
  • Proficiency in Microsoft Office Suite.

Desired Skills:
  • Strong interpersonal skills, tact, and diplomacy;
  • High attention to detail, organizational skills, and discretion;
  • Ability to work independently, prioritize tasks effectively, and exercise sound judgment.

If you meet the qualifications outlined above, we encourage you to submit your CV through the appropriate channels. Only candidates who align with the specified criteria will be contacted. Thank you for considering this opportunity.