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Administrative Assistant to Academic Activities
HEC Montreal is seeking a highly organized and detail-oriented individual to join our team as an Academic Support Specialist. In this role, you will provide essential administrative and logistical support to a team of professors and instructors, ensuring the smooth operation of academic activities.
Key Responsibilities:
- Course Management: Organize and manage all aspects of courses, including scheduling, materials ordering, and online assignment creation.
- Exam Coordination: Oversee exam procedures, format exam materials, compile grades, and disseminate results.
- Research Seminar Support: Assist with the planning and execution of research seminars, including coordinating logistics, speaker arrangements, and reimbursements.
- Administrative Support: Provide general administrative support to professors and instructors, such as handling correspondence, processing requests, and maintaining filing systems.
- Communication and Collaboration: Effectively communicate with students, faculty, and staff to ensure clear understanding of academic procedures and deadlines.
Qualifications:
- Professional diploma in secretarial studies or a related field.
- Minimum four years of relevant experience providing administrative support in an academic setting.
- Excellent French language skills, both written and spoken.
- Proficiency in English.
- Advanced proficiency in Microsoft Excel.
- Strong knowledge of common software applications and technological environments.
- Exceptional organizational and time management skills.
- Ability to work independently and as part of a team.
