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Executive Assistant in Academic Administration

3 months ago

Montreal, Quebec, Canada TOTEM RECRUITER Full time
Position Overview:

Our client, a prominent educational institution, is seeking a dedicated executive assistant to provide comprehensive support to the deputy director. This role is essential in ensuring smooth operations within the academic environment.

Key Responsibilities:
  • Assist the deputy director with administrative duties, including calendar management and scheduling;
  • Monitor and follow up on both strategic and operational initiatives;
  • Organize logistics for meetings and various committees;
  • Prepare agendas, document meeting minutes, and track follow-up actions;
  • Manage the deputy director's appointments and deadlines effectively;
  • Foster and maintain professional relationships with external stakeholders;
  • Draft, edit, and format a variety of documents, including presentations and internal policies;
  • Oversee document management for the deputy director.
Qualifications:
  • College diploma in administration or office management;
  • A minimum of 5 years of experience in similar positions;
  • Exceptional writing skills in French;
  • Proficient in Microsoft Office Suite.
Desired Attributes:
  • Strong interpersonal skills, with a focus on tact and diplomacy;
  • Meticulous attention to detail, organizational skills, and a commitment to confidentiality;
  • Ability to work independently, prioritize tasks effectively, and exercise sound judgment.

We encourage interested candidates to submit their CVs through the appropriate channels. Only those who meet the specified criteria will be contacted. Thank you for considering this opportunity.