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Dairy Max Administrative Support Specialist

1 month ago

Mississauga, Ontario, Canada Dairy Max Full time
Job Summary

We are seeking an experienced and organized Administrative Support Specialist to join our team at Dairy Max. In this role, you will be responsible for providing administrative support to our staff, ensuring the smooth operation of our office, and maintaining accurate records.

Key Responsibilities:
  • Coordinating Seminars and Conferences: Arrange and co-ordinate seminars, conferences, etc., to ensure their successful execution.
  • Team Communication: Coordinate the flow of information within the team to maintain seamless communication.
  • Daily Operations: Direct and control daily operations, including opening and distributing mail and other materials.
  • Policies and Procedures: Establish and implement policies and procedures to optimize office efficiency.
  • Training and Development: Train other workers to enhance their skills and knowledge.
  • Minutes and Records: Record and prepare minutes of meetings, seminars, and conferences.
  • Office Procedures: Determine and establish office procedures and routines.
  • Scheduling and Confirmations: Schedule and confirm appointments.
  • Contract Management: Manage contracts to ensure timely and efficient execution.
  • Communication and Reception: Answer telephone and relay telephone calls and messages, as well as answer electronic enquiries.
  • Data Compilation: Compile data, statistics, and other information to support decision-making.
  • Supply Chain Management: Order office supplies and maintain inventory.
  • Travel Arrangements: Arrange travel, related itineraries, and make reservations.
  • Visitor Management: Greet people and direct them to contacts or service areas.
  • Information Filing Systems: Set up and maintain manual and computerized information filing systems.
  • CORRESPONDENCE AND DOCUMENTS: Type and proofread correspondence, forms, and other documents.
  • Data Entry: Perform data entry tasks.
  • Database Management: Maintain and manage digital databases.
  • Bookkeeping: Perform basic bookkeeping tasks.
Required Skills and Qualifications:
  • Language Proficiency: Fluency in English is essential.
  • Computer Skills: Proficiency in Microsoft Excel, Outlook, PowerPoint, and Word is required.
  • Experience: A minimum of 2 years of experience in an administrative role is preferred.
Benefits:

We offer a competitive salary, a comprehensive benefits package, and opportunities for professional growth and development.

Compensation:

The estimated annual salary for this position is £25,000 - £35,000, depending on experience.