Administrative Coordinator

3 weeks ago

Toronto, Ontario, Canada TLG Sales Full time

Job Title: Administrative Assistant

About the Role:

We are seeking an experienced Administrative Assistant to join our team at TLG Sales. As an Administrative Assistant, you will be responsible for providing administrative support to our team, including coordinating the flow of information, evaluating daily operations, and planning and organizing daily tasks.

Key Responsibilities:

  • Coordinate the flow of information within the team
  • Evaluate daily operations and implement improvements
  • Plan and organize daily tasks and activities
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Manage contracts and agreements
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries and respond to emails
  • Order office supplies and maintain inventory
  • Arrange travel and related itineraries
  • Greet people and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms, and other documents
  • Perform data entry and maintain digital databases
  • Perform basic bookkeeping tasks and manage finances

Requirements:

  • 7 months to less than 1 year of experience in an administrative role
  • College, CEGEP, or other non-university certificate or diploma from a program of 1 year to 2 years
  • Or equivalent experience
  • Excellent oral and written communication skills
  • Ability to multitask and work in a fast-paced environment
  • Ability to work independently and with minimal supervision
  • Excellent time management and organizational skills

Working Conditions:

  • Ability to work in a fast-paced environment
  • Ability to work under pressure and meet tight deadlines
  • Ability to work independently and with minimal supervision

Personal Suitability:

  • Ability to multitask and work in a fast-paced environment
  • Excellent oral and written communication skills
  • Ability to work independently and with minimal supervision
  • Excellent time management and organizational skills

Area of Specialization:

  • Correspondence and reports
  • Records and invoices
  • Business process management

Computer and Technology Knowledge:

  • MS Excel
  • MS Outlook
  • MS PowerPoint
  • MS Windows
  • MS Word
  • MS Office

Language: English

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