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Executive Office Coordinator

2 months ago

Mississauga, Ontario, Canada Danny Franchino Insurance and Financial Services Ltd. Full time
About Us

Danny Franchino Insurance and Financial Services Ltd. is a reputable insurance and financial services provider dedicated to delivering exceptional service to our clients.

Job Summary

We are seeking an experienced Executive Office Coordinator to join our team. This role will be responsible for providing administrative support, coordinating events, and managing office procedures.

Key Responsibilities:
  • Administrative Support:
    • Provide high-level administrative support to senior management, including calendar organization, travel arrangements, and correspondence preparation
    • Manage and maintain accurate records, files, and databases
    • Coordinate meetings, appointments, and events
  • Event Coordination:
    • Plan, coordinate, and execute seminars, conferences, and other company events
    • Arrange catering, accommodations, and transportation as needed
    • Ensure event logistics, audiovisual equipment, and technical requirements are met
  • Office Procedures:
    • Develop and implement efficient office procedures and routines
    • Establish and maintain effective communication systems
    • Ensure seamless day-to-day operations of the office
Requirements:
  • Education:
    • Certification in office administration or related field
  • Experience:
    • At least 7 months of experience in a similar role
  • Skills:
    • Excellent organizational, time management, and problem-solving skills
    • Proficiency in Microsoft Office Suite (Excel, Outlook, Word)
    • Strong attention to detail and ability to multitask
  • Personal Qualities:
    • Reliability, trustworthiness, and discretion when handling confidential information
    • Excellent oral and written communication skills
    • Ability to work in a fast-paced environment with tight deadlines
Compensation and Benefits:
  • Salary:
    • $45,000 - $55,000 per year, depending on experience
  • Benefits:
    • Competitive benefits package, including health, dental, and vision coverage
    • Retirement savings plan with employer matching contributions
    • Paid vacation and sick leave