Executive Assistant

1 month ago

Toronto, Ontario, Canada Ontario Health Full time
About the Role

Ontario Health is seeking an experienced Executive Assistant to provide high-level administrative support to our senior leadership team. As a key member of our team, you will be responsible for ensuring the smooth operation of our executive office, providing exceptional support to our leaders, and contributing to the success of our organization.

Key Responsibilities
  • Provide administrative support to senior leaders, including scheduling meetings, preparing correspondence, and managing calendars.
  • Coordinate travel arrangements, prepare itineraries, and ensure all necessary documents are in order.
  • Manage and maintain confidential and sensitive information, ensuring the highest level of discretion and professionalism.
  • Develop and implement effective administrative systems and processes to improve efficiency and productivity.
  • Collaborate with other teams and departments to ensure seamless communication and coordination.
  • Provide exceptional customer service to internal and external stakeholders, responding to inquiries and resolving issues in a timely and professional manner.
  • Stay up-to-date with organizational policies, procedures, and initiatives, ensuring compliance and adherence to standards.
  • Participate in special projects and initiatives, contributing to the development and implementation of new ideas and strategies.
Requirements
  • 5-10 years of experience supporting senior leaders or executives in a fast-paced environment.
  • Strong administrative skills, including calendar management, correspondence, and travel coordination.
  • Excellent communication and interpersonal skills, with the ability to build strong relationships with stakeholders.
  • Proven ability to work independently and as part of a team, with a high level of discretion and professionalism.
  • Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
  • Proficiency in Microsoft Office, Adobe Acrobat, and other relevant software applications.
What We Offer

Ontario Health offers a competitive salary and benefits package, as well as opportunities for professional growth and development. We are committed to creating a diverse and inclusive work environment, where all employees feel valued and supported.

We encourage applications from candidates who are First Nations, Métis, Inuit, and urban Indigenous; Francophone; Black and racialized; members of 2SLGBTQIA+ communities; trans and nonbinary; and disabled.

We are an equal opportunities employer and welcome applications from all qualified candidates.

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