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Executive Assistant

2 months ago

Toronto, Ontario, Canada Royal Bank of Canada> Full time

Job Summary

This role provides administrative support to a Vice President in the Technology and Operations National Office team.

Key Responsibilities

  • Manage and maintain calendars, coordinate meetings, conferences, and travel arrangements for the Executive.
  • Monitor an inbox to help manage meeting proposals, action items, and address and delegate inquiries.
  • Support the organization of meetings, video and in-person meetings, and business planning sessions.
  • Coordinate travel and hotel arrangements for the team, as needed.
  • Process monthly expense reports and maintain Vacation Schedule and up-to-date records for the executive and their direct reports within Workday.
  • Validate expense reports prior to VP approval, as required.

Additional Responsibilities

  • Work closely with the Business Operations Manager to manage day-to-day priorities and create forward-looking agendas and calendars aligned to key priorities.
  • Coordinate with stakeholders and other Third Parties for the organization of conferences/schedules/itineraries, etc.
  • Provide administrative back-up to other executive assistants during vacation and other absences.
  • Support the VP in activities to drive deeper employee engagement, such as team social events, coffee chat sessions, focus groups, and other connect with VP opportunities.

Requirements

  • 5+ years' experience of executive administration/coordinator experience, providing support to senior-level management or relevant experience.
  • Strong interpersonal and diplomacy skills.
  • Ability to thrive in a collaborative environment with a strong capability to prioritize activities.
  • Ability to work in a fast-paced environment and adapt to change.
  • Highly proficient in Microsoft Word, PowerPoint, Excel, and Outlook.

What We Offer

  • A dynamic, collaborative, and progressive work environment.
  • Opportunities to make a difference and lasting impact.
  • Leaders who support your development through coaching and managing opportunities.
  • A chance to work with a talented team and contribute to the success of the organization.