Front Desk Coordinator Evening Shift
7 days ago
Rome Group is a community-driven organization dedicated to empowering women to achieve economic mobility. We are seeking an Administrative Coordinator – Front Desk Evenings to join our team.
Job SummaryWe are looking for a highly organized and detail-oriented individual to serve as the welcoming first point of contact for anyone entering our campus, ensuring their safety and providing administrative support to our Operations Department.
Key Responsibilities- Manage Front-Desk Operations:
- Answer phone calls, transfer calls to staff, and grant employees, contractors, members, volunteers, and visitors entry into the building.
- Greet all employees, contractors, members, volunteers, and visitors as they enter our campus, ensuring that all are checked in/out of our badging system.
- Maintain an understanding of staff roles so phone calls, emails, and other communications can be answered or transferred appropriately; take messages when necessary.
- Monitor Badge Pass system and security cameras to ensure campus safety, reporting any concerns to supervisor and/or police.
- Provide accurate programmatic and organizational information when replying to email, telephone, and face-to-face inquiries.
- Maintain awareness of and support adherence to building safety policies/procedures.
- Ensure building is opened and closed based on designated business hours (depending on shift).
- Coordinate Child Watch Program Registrations:
- Create and maintain documentation of weekly Member registrations for Child Watch.
- Monitor Child Watch program registrations and make updates to spreadsheet as needed.
- Communicate Child Watch daily census and updates to Facilities Specialist and other team members.
- Create and update new Child Watch badges and food allergy badge coding.
- Monitor Child Watch snack supplies and utensils that need to be restocked and ordered.
- Provide Support to Operations Team:
- Carry out administrative duties for Chief Operating Officer and/or Director of Operations and operations department such as filing, creating documents, scheduling meetings, etc.
- Provide daily updates to Director of Operations about emerging, ongoing, and resolved issues.
- Passion for Rome Group's vision and mission.
- Demonstrated experience in working with individuals from diverse backgrounds.
- Ability to provide positive first impressions and deliver excellent customer service.
- Consistent demonstration of reliability, dependability, and flexibility.
- Excellent written and oral communication skills.
- Strong ability to manage and complete multiple tasks/priorities in a timely manner and with a positive attitude.
- Ability to get along with and assist other team members.
- Commitment to accuracy and attention to details.
- Team-orientation.
- Advanced knowledge of Microsoft Office applications.
- Familiarity with CRM systems (particularly Salesforce) preferred.
- Ability to lift and carry up to 40 lbs.
-
Evening Front Desk Receptionist
7 days ago
Québec, Quebec, Canada ROME GROUP Full timeRome Group is a leading organization dedicated to empowering women to achieve economic mobility. As an Administrative Coordinator – Front Desk Evenings, you will be at the forefront of our operations, ensuring the smooth running of our campus and providing exceptional customer service to our clients.About UsWe are a community-driven organization that...
-
Front Desk Evening Operations Manager
3 days ago
Québec, Quebec, Canada ROME GROUP Full timeAbout Rung for WomenRung for Women is a dynamic organization that empowers women to climb the economic opportunity ladder. Our mission is to inspire all women to achieve their goals and live equitable and abundant lives. We believe in unlocking potential and possibilities in our staff and members, and we are committed to providing professional and personal...
-
Québec, Quebec, Canada ROME GROUP Full timeof Organization:Rung for Women is looking for like-minded individuals to join our team of passionate and enthusiastic individuals who are committed to inspiring women to climb the economic ladder. We envision a world where all women can lead equitable and abundant lives. Rung offers professional and personal development opportunities, along with a supportive...
-
Administrative Support Coordinator
1 day ago
Québec, Quebec, Canada ROME GROUP Full timeWe are seeking a highly motivated and organized individual to serve as a Front Desk Evening Operations Assistant at Rung for Women. In this role, you will be responsible for creating a warm and welcoming environment for all individuals entering our campus.ResponsibilitiesPrimary Duties:Answering Telephone Switchboard: Answering the main telephone...
-
Front Desk Evening Operations Assistant
1 day ago
Québec, Quebec, Canada ROME GROUP Full timeRung for Women is an organization committed to empowering women to climb the economic opportunity ladder. As a key member of our team, you will play a vital role in creating a welcoming environment for all individuals entering our campus.Job DescriptionKey Responsibilities:Manage Front-Desk Operations: Greet all employees, contractors, members, volunteers,...
-
Community Front Desk Receptionist
2 weeks ago
Québec, Quebec, Canada Club Med Full timePURPOSE OF THE JOB The spa receptionist ensures full client satisfaction upon arrival and during their stay: guarantees the respect of marketing promise related to client loyalty status and nationality; has technical knowledge to answer any request working with all other departments transversally and within the frame of Club Med standards and procedures. ...
-
Front Desk Receptionist
2 weeks ago
Québec, Quebec, Canada Club Med Full timePURPOSE OF THE JOB The spa receptionist ensures full client satisfaction upon arrival and during their stay: guarantees the respect of marketing promise related to client loyalty status and nationality; has technical knowledge to answer any request working with all other departments transversally and within the frame of Club Med standards and procedures. ...
-
Front Desk Receptionist
2 weeks ago
Québec, Quebec, Canada Club Med Full timePURPOSE OF THE JOBThe spa receptionist ensures full client satisfaction upon arrival and during their stay: guarantees the respect of marketing promise related to client loyalty status and nationality; has technical knowledge to answer any request working with all other departments transversally and within the frame of Club Med standards and procedures.Job...
-
Director of Front Office
4 days ago
Québec, Quebec, Canada Delta Hotels Full timeJOB SUMMARY Responsible for all front office functions and staff as well as security staff functions. Areas of responsibility include Bell Staff, Switchboard Operations, Guest Services/Front Desk, Retail/Gift Shop, Concierge, Valets, and Security, as applicable. As a department head, directs and works with managers and employees to successfully execute all...
-
Administrative Support Professional
7 days ago
Québec, Quebec, Canada ROME GROUP Full timeRome Group is a dynamic organization committed to unlocking the potential of women in the workforce. As an Administrative Coordinator – Front Desk Evenings, you will play a vital role in ensuring the smooth operation of our campus, providing exceptional customer service, and supporting our Operations Department.About the RoleThis is an exciting opportunity...
-
Welcome and Safety Liaison
1 day ago
Québec, Quebec, Canada ROME GROUP Full timeRung for Women is looking for a detail-oriented and customer-focused individual to join our team as an Administrative Support Coordinator - Evening Shift. In this role, you will be responsible for providing exceptional support to our operations team and creating a welcoming environment for all individuals entering our campus.Duties and ResponsibilitiesMain...
-
Guest Services Coordinator
2 weeks ago
Québec, Quebec, Canada ROME GROUP Full timeSheldon Concert Hall and GalleriesGuest Services CoordinatorJob DescriptionPosition Title: Guest Services CoordinatorThe Guest Services Coordinator plays a vital role at The Sheldon. Typically the first point of contact for visitors, donors, clients, and ticket buyers, this position is key to maintaining The Sheldon's reputation for outstanding customer...
-
Front Desk Clerk Part Time
2 weeks ago
Québec, Quebec, Canada Cofortel Hôtel Full timeDo you like when things move and when you don't see the time passing while working? Hotel Cofortel is your ideal place to work We are looking for a receptionist, available at least on saturdays day/night, to join our small, friendly and motivated team In the hotel industry for 30 years now, we are located on Wilfrid-Hamel Boulevard in l'Ancienne-Lorette. ...
-
L.I.T Coordinator
7 days ago
Québec, Quebec, Canada Camp Amy Molson Full timeIf you're passionate about creating a program that focuses on child development and learning then this is the position for you. The LIT Coordinator works closely with the two LIT leaders to coordinate, plan and implement workshops and activities that have a strong focus on building leadership. In this role, you will be expected to plan out different focuses...
-
Software Developer
3 weeks ago
Québec, Quebec, Canada ALLTECH CONSULTING SVC INC Full timeLevel 2Institutional Securities Technology (IST) develops and oversees the overall technology strategy and bespoke technology solutions to drive and enable the institutional businesses and enterprise-wide functions. Our clients include Fixed Income, Equities, Commodities, Investment Banking, Research and Global Capital Markets.Roles and Responsibilities:The...
-
15h Left Education Coordinator
2 weeks ago
Québec, Quebec, Canada ROME GROUP Full timeUrban Harvest STL builds a community around inclusive and resilient local food systems across a network of urban farms in St Louis. All community members should have equitable access to fresh, healthy food regardless of socioeconomic status, race, or location. We grow healthy produce across a network of urban farms in the heart of St. Louis and donate the...
-
Community Outreach Coordinator: Drive Change
3 days ago
Québec, Quebec, Canada ROME GROUP Full timeAbout the Role:The Community Outreach Coordinator will play a key role in a grant-funded project to educate drivers about Missouri's Hands Free law and collect Buckle Up Phone Down Pledges. With Missouri becoming the 49th state to pass a hands-free driving law, this position offers a unique opportunity to discourage distracted driving behavior.This is a...
-
Director of Room Operations
4 days ago
Québec, Quebec, Canada Delta Hotels Full timeJOB SUMMARY Functions as the strategic business leader of the property's Rooms Operations. Areas of responsibility include Front Office, , Recreation/Health Club and Housekeeping. Position works with direct reports (department heads) to develop and implement departmental strategies and ensures implementation of the brand service strategy and brand...
-
Community Outreach Coordinator: Drive the Change
3 weeks ago
Québec, Quebec, Canada ROME GROUP Full timeCommunity Outreach Coordinator: Drive the ChangeFull-time reduced work week (30 hours per week) with benefits.About TrailnetTrailnet is a non-profit 501(c)3 organization changing the way we think about streets. Trailnet's mission is to lead in fostering healthy, active and vibrant communities where biking, walking and using public transit are a way of...
-
Senior Coordinator, Danforth Campus Schools
4 weeks ago
Québec, Quebec, Canada ROME GROUP Full timeClick Here to ApplyPosition SummaryThe Senior Coordinator, Danforth Campus Schools supports the Associate Vice Chancellor, Danforth Campus Schools within the Philanthropic Strategy team. The Senior Coordinator oversees reporting and administrative support, travel management, interview scheduling, project management, meeting logistics, and creating, updating,...