Project Coordinator

1 week ago

Ottawa, Ontario, Canada Ainsworth Full time
Project and Contracts Coordinator

A dynamic and collaborative work environment is seeking a highly organized and detail-oriented Project and Contracts Coordinator to support the regional team in providing daily administrative support. As a key member of the team, you will play a vital role in maintaining and growing office systems, ensuring the smooth operation of the local office.

Key Responsibilities:
  • Support the General Operations of the Project & Service teams, ensuring seamless coordination and communication.
  • Coordinate and administer Client & Inter-Co Agreements, maintaining accurate records and tracking financial data.
  • Prepare and process monthly Project invoicing and cost accruals, ensuring timely and accurate submissions.
  • Compile and analyze monthly timesheet and disbursement tracking reports, providing valuable insights for project management.
  • Review and verify vendor invoices, ensuring accurate charges and allocations to internal Project expense accounts.
  • Develop and maintain procedures for retention, protection, retrieval, transfer, and disposal of records, ensuring compliance and data integrity.
  • Perform data entry and clerical duties as required, supporting the team's administrative needs.
  • Enter and maintain purchase orders, ensuring timely and accurate processing.
  • Enter invoices and manage Accounts Receivable, ensuring prompt payment and accurate tracking.
  • Assist customers with obtaining information required for payment of invoices, providing exceptional customer service.
  • Support the service managers in preparing and distributing monthly maintenance contract expiry sheets, ensuring timely and accurate communication.
  • Prepare and distribute contract profitability reports to service managers, providing valuable insights for business growth.
  • Prepare and process contract renewals and new contract documentation, ensuring compliance and accuracy.
  • Support the development and maintenance of project process templates, ensuring consistency and efficiency.
  • Consolidate and maintain historical project financial data, developing benchmarking databases and providing monthly Ad Hoc reporting.
  • Gather financial information from internal and external sources, preparing Ad Hoc reports as required.
  • Attend project meetings and discussions with the Project Management Team, providing valuable input and support.
  • Coordinate project meetings as needed, including external vendor Lunch and Learn sessions, ensuring effective communication and collaboration.
  • Provide overflow operational support to other teams as may be required, demonstrating flexibility and adaptability.
Requirements:
  • Minimum of 2 years relevant Financial and Administrative experience, with a strong background in project coordination and administration.
  • College Diploma or certification, or a combination of equivalent business experience and/or training.
  • Excellent organizational skills, with the ability to track, consolidate, and analyze large amounts of data and information.
  • Strong project management and support skills, with expert attention to detail, accuracy, analytic consistency, and data integrity.
  • Requires mathematical skills to accurately develop statistics, with a strong understanding of financial data and analysis.
  • Must exhibit excellent verbal and written communication skills, with the ability to interact professionally and effectively with colleagues and customers.
  • Excellent computer skills, with proficiency in Microsoft Office Applications (Windows, Outlook, Word, Excel, PowerPoint, Project), and the ability to learn other software quickly as required.
  • Experience with Accounting Systems, with a strong understanding of financial data and analysis.
  • Proactive, resourceful, and hands-on independent worker, requiring minimal supervision.
  • Demonstrates initiative and ability to work well in a fast-paced environment, with a strong commitment to teamwork and collaboration.
Why Work at Ainsworth?

Ainsworth is a growing company that values its employees and offers a wide range of benefits, including comprehensive health, dental, and medical benefits, RSP matching, and generous vacation time. We also offer a hybrid working model, where applicable, and a commitment to diversity and inclusion. If you are a motivated and detail-oriented individual who is passionate about project coordination and administration, we encourage you to apply for this exciting opportunity.

  • Capital Projects Coordinator

    1 month ago

    Ottawa, Ontario, Canada Colliers Project Leaders Full time

    Position OverviewAt Colliers Project Leaders, we specialize in delivering comprehensive capital project solutions tailored to meet our clients' needs within the built environment. Our efforts significantly impact communities and enhance the lives of individuals residing in them.Our dedication to bringing our clients' visions to life motivates us to explore...

  • Project Director

    2 weeks ago

    Ottawa, Ontario, Canada Colliers Project Leaders Full time

    About the RoleWe are seeking a highly skilled and experienced Project Manager to join our Federal Government business unit at Colliers Project Leaders.As a Project Manager, you will be responsible for leading major capital building and infrastructure projects, acting as a trusted advisor to our clients, and providing technical and project leadership to the...

  • Project Director

    2 weeks ago

    Ottawa, Ontario, Canada Colliers Project Leaders Full time

    About the RoleWe are seeking a highly skilled and experienced Project Manager to join our Federal Government business unit at Colliers Project Leaders.As a Project Manager, you will be responsible for leading major capital building and infrastructure projects, acting as a trusted advisor to our clients, and providing technical and project leadership to the...

  • Influencer Outreach Coordinator

    2 weeks ago

    Ottawa, Ontario, Canada Project Growth Full time

    About Project GrowthProject Growth is a leading digital marketing agency that specializes in creating tailored influencer outreach strategies to maximize client engagements. Our team excels in delivering exceptional social media results by leveraging a deep understanding of market trends and leveraging unique connections between brands and their...

  • Influencer Outreach Coordinator

    2 weeks ago

    Ottawa, Ontario, Canada Project Growth Full time

    About Project GrowthProject Growth is a leading digital marketing agency that specializes in creating tailored influencer outreach strategies to maximize client engagements. Our team excels in delivering exceptional social media results by leveraging a deep understanding of market trends and leveraging unique connections between brands and their...

  • Partner Success Coordinator

    1 month ago

    Ottawa, Ontario, Canada Project Growth Full time

    About the Company:Project Growth is a prominent e-commerce platform tailored for the hospitality sector. The company collaborates with various food and beverage establishments, including restaurants, wine shops, bakeries, and butcher shops, to facilitate subscriptions, memberships, and holiday offerings that enhance their sales potential.Position Overview:We...

  • Partner Success Coordinator

    1 month ago

    Ottawa, Ontario, Canada Project Growth Full time

    About the Company:Project Growth is a prominent e-commerce platform dedicated to the hospitality sector. We collaborate with various food and beverage establishments, including restaurants, wine shops, bakeries, and butcher shops, to provide innovative subscription services, memberships, and holiday packages that enhance their sales opportunities.Position...

  • Partner Success Coordinator

    1 month ago

    Ottawa, Ontario, Canada Project Growth Full time

    About the Company:Project Growth is a prominent e-commerce platform dedicated to the hospitality sector. We collaborate with various food and beverage merchants, including restaurants, bakeries, and wine shops, to provide innovative subscription services, memberships, and special packages aimed at enhancing sales opportunities for our partners.Position...

  • Marketing Operations Coordinator

    1 month ago

    Ottawa, Ontario, Canada Project Growth Full time

    Company Overview:Project Growth is dedicated to enhancing operational efficiency and driving success through innovative marketing strategies.Position Overview:We are in search of a proficient Marketing Operations Coordinator to optimize our marketing workflows, oversee automation processes, and integrate diverse marketing tools for peak performance.Key...

  • Project Manager

    4 days ago

    Ottawa, Ontario, Canada Colliers Project Leaders Full time

    About the RoleWe are seeking a highly skilled Project Manager to lead our IT and Digital Transformation initiatives. As a key member of our team, you will be responsible for delivering capital project solutions that meet our clients' needs across the built environment.Our commitment to realizing our clients' vision inspires us to look beyond the immediate...

  • Project Manager

    4 days ago

    Ottawa, Ontario, Canada Colliers Project Leaders Full time

    About the RoleWe are seeking a highly skilled Project Manager to lead our IT and Digital Transformation initiatives. As a key member of our team, you will be responsible for delivering capital project solutions that meet our clients' needs across the built environment.Our commitment to realizing our clients' vision inspires us to look beyond the immediate...

  • Marketing Operations Coordinator

    1 month ago

    Ottawa, Ontario, Canada Project Growth Full time

    Project Growth is in search of a proficient Marketing Operations Coordinator to enhance their marketing workflows, oversee automation processes, and integrate diverse marketing tools for maximum effectiveness.Position: Fully Remote - Standard Working HoursKey Responsibilities:Marketing Automation Oversight: Supervise marketing automation processes, ensuring...

  • Project Manager

    4 days ago

    Ottawa, Ontario, Canada Colliers Project Leaders Full time

    Project Manager - Digital TransformationAt Colliers Project Leaders, we deliver capital project solutions to fulfill our clients' needs across the built environment. Our commitment to realizing our clients' vision inspires us to look beyond the immediate – to the possibilities of what we can achieve together.We are 18,000 projects and counting –...

  • Project Manager

    4 days ago

    Ottawa, Ontario, Canada Colliers Project Leaders Full time

    Project Manager - Digital TransformationAt Colliers Project Leaders, we deliver capital project solutions to fulfill our clients' needs across the built environment. Our commitment to realizing our clients' vision inspires us to look beyond the immediate – to the possibilities of what we can achieve together.We are 18,000 projects and counting –...

  • Social Media Influencer Coordinator

    1 month ago

    Ottawa, Ontario, Canada Project Growth Full time

    This salary range is provided by Project Growth. Your actual compensation will depend on your skills and experience — consult with your recruiter for further details.Compensation OverviewOur client is an innovative startup revolutionizing the photography industry. They are seeking a dedicated Influencer Marketing Coordinator to enhance their marketing...

  • Social Media Influencer Coordinator

    1 month ago

    Ottawa, Ontario, Canada Project Growth Full time

    This compensation range is provided by Project Growth. Your actual earnings will depend on your skills and experience — consult with your recruiter for more details.Base Salary RangeOur client is an innovative startup revolutionizing the photography industry. They are seeking a dedicated Influencer Marketing Coordinator to enhance their marketing efforts....

  • Marketing Operations Coordinator

    1 month ago

    Ottawa, Ontario, Canada Project Growth Full time

    About the Role:Our client, Project Growth, is in search of a talented Marketing Operations Coordinator to enhance their marketing workflows, oversee automation processes, and integrate diverse marketing tools for maximum efficiency.Work Environment:This position is fully remote, operating from 9 AM to 5 PM CST.Key Responsibilities:Marketing Automation...

  • Project Coordinator

    1 day ago

    Ottawa, Ontario, Canada Carleton University Full time

    Project Coordinator Summary Supports project management process and coordinates construction projects by providing administration, contract administration, financial reporting, schedule monitoring, and financial project coordination activities. Duties and Responsibilities Reporting to the Director of Planning, Design, and Construction, the Project...

  • Project Coordinator

    2 weeks ago

    Ottawa, Ontario, Canada Access Corporate Technologies Inc Full time

    Project Coordination ExpertAccess Corporate Technologies Inc is seeking a highly skilled Project Coordination Expert to support the Directorate of Land Requirements (DLR) project coordination activities.Purpose: The purpose of this role is to provide project coordination support to DLR, ensuring the successful delivery of projects within scheduled time and...

  • Project Coordinator

    2 weeks ago

    Ottawa, Ontario, Canada Access Corporate Technologies Inc Full time

    Project Coordination ExpertAccess Corporate Technologies Inc is seeking a highly skilled Project Coordination Expert to support the Directorate of Land Requirements (DLR) project coordination activities.Purpose: The purpose of this role is to provide project coordination support to DLR, ensuring the successful delivery of projects within scheduled time and...